Executive Assistant to the CEO

Job Type: Permanent - Full TimeLocation: Gold CoastJob Category: AdministrationWho is QAL?Queensland Airports Limited (QAL) is an accomplished airport operator which owns and operates Gold Coast, Townsville, Mount Isa and Longreach airports – connecting the Gold Coast and northern NSW, along with regional Queensland, to the rest of the country and beyond. Our company has a vision to engage customers, connect communities and deliver exceptional experiences – and a commitment to delivering for the communities where we operate. We have been formally recognised as a ‘Great Place to Work – Certified’ organisation four times and recently were awarded Work180 accreditation as a champion for gender equity for the second year in a row. Our company is dedicated to a target of Net Zero Scope 1 and Scope 2 market-based emissions by 2030.There has never been a better time to join us.Job Description What you’ll contribute to As an Executive Assistant, you’ll be at the heart of our leadership team, supporting our mission and values—Authentic, Brave, Inclusive, and Responsible. You’ll play a key role in ensuring our executive operations run smoothly, enabling our leaders to focus on strategic goals and community impact. Your attention to detail, proactive attitude, and commitment to excellence will contribute to the overall success of Queensland Airports Limited.Katharine, who joined the team in 2023 as an Executive Assistant, shares her experience working for Queensland Airports Limited:‘Working with QAL has been a fantastic experience. QAL values its team members and provides a positive work environment. I’ve had the opportunity to grow professionally, and I appreciate the support and opportunities provided. I highly recommend QAL as a great place to work.’‘As an Executive Assistant at QAL, I have had the privilege of working alongside a dedicated and dynamic team. The leadership team here are exceptional, providing guidance and support every step of the way. I am constantly challenged and encouraged to excel in my role, and the collaborative work environment fosters growth, development, and flexibility. I am proud to be a part of the QAL team and would highly recommend this organisation to anyone seeking a rewarding career opportunity.’How You’ll Make An Impact Deliver high-level executive support: Provide professional administrative assistance to the CEO and Executive Leadership team, including managing diaries, meetings, travel, and correspondence. Drive governance and communication: Compile and distribute Board and Committee papers, prepare reports and presentations, and draft communications on behalf of the Executive. Coordinate key events and meetings: Organise executive meetings, stakeholder events, and visits, ensuring all logistics and documentation are handled with precision. Support financial processes: Manage purchase orders, expense reconciliations, and assist with budget preparation and travel account reviews. Champion continuous improvement: Participate in projects, collaborate with other Executive Assistants, and seek ways to enhance processes and workplace efficiencies. Uphold safety and compliance: Adhere to Workplace Health & Safety, Environmental, and Aviation Safety & Security standards, ensuring a safe and compliant workplace. Model our values: Build genuine connections, inspire change, celebrate diversity, and lead with accountability in every interaction.What We’re Looking For Minimum 3 years’ experience in a similar Executive Assistant role Proven experience supporting Executives and Boards, preparing papers, and executive reporting Strong proficiency in office systems (Word, Excel, PowerPoint, Adobe); experience with Diligent Board Books and SharePoint highly desirable Excellent written and verbal communication skills Experience organising functions, meetings, and events Ability to handle highly confidential information Strong organisational, time management, and customer service skills Problem-solving and decision-making abilities Ability to multitask and work in a dynamic environment Diploma of Business Administration (desirable) What we offer you? This is an opportunity to be part of a progressive organisation with a great culture and assist in the transformation and growth of the business. Flexible working options are available for all employees. At QAL, we uphold the philosophy that the smooth integration of life and work benefits all. We call it ‘Living Well’.QAL supports an inclusive approach and values diversity within the workplace. We aim to provide opportunities that allow individuals to reach their full potential regardless of their background, gender, age, work status, religious or cultural identity. Aboriginal and Torres Strait Islander peoples are encouraged to apply.The successful candidate will be required to adhere to QAL’s Drug and Alcohol Management Plan (DAMP), which includes pre-employment Drug and Alcohol Testing and have the ability to obtain an Aviation Security Identification Card (ASIC).Please obtain the Position Description by clicking here or if you are on Seek, by copying the following location into your browser to access the Position Description through our careers site: https://qal.elmotalent.com.au/careers/QALcareers/jobs .