Executive Assistant

Executive AssistantFinancial Services, Private Wealth DivisionPermanentMayfair, 1-2 days WFH per weekCompetitive salary5-AEXB/SDThe Client:A leading global investment firm is seeking to appoint an experienced Executive Assistant to support 2 Managing Directors and 4 Principals in the Private Wealth division.The Executive Assistant Role:This is a highly visible EA role providing comprehensive administrative support to members of Private Wealth Division. Responsibilities will include (but are not limited to):Complex diary management for multiple senior stakeholders, including scheduling internal and external appointments, confirming meetings, and coordinating with other assistants.Managing high volumes of phone calls, acting as a professional gatekeeper, and handling correspondence.Booking and preparing meeting rooms, meeting and greeting guests, and ensuring visitors are registered.Coordinating international and domestic travel arrangements (flights, visas, cars, hotels, etc.).Completing and tracking detailed corporate expenses, reimbursements, and invoices, ensuring accurate coding (experience with Coupa and/or Concur advantageous).Organising regular co-ordination of conference (audio & video) callsThe successful Executive Assistant will have:Prior industry experience within a professional services or financial environment is essential.Strong organisational skills with exceptional attention to detail.Ability to multi-task and manage competing deadlines with calm efficiency.Excellent written and verbal communication skills; high emotional intelligence.Discretion, confidentiality, and professional integrity at all times.Proficiency in the Microsoft Office Suite; familiarity with Concur, Coupa, and/or Box is beneficial.The Details and Benefits:Competitive depending on experienceThis is a full-time permanent role starting ASAPCore hours 9am-5:30pm1-2 days WFH per weekOpportunity to join a fast-paced and interesting team within a world-renowned financial services firmIf this Executive Assistant role interests you and you have the relevant skills and experience, we encourage you to apply now!