Executive Assistant

Overview of the CompanyWith more than 47 years of experience, Walton is one of North America’s leading land experts and a premier global real estate investment firm. Founded in 1979, Walton currently manages over US$ 4.54 billion of real estate assets in the United States and Canada, with more than 89,000 acres under management.  The head office is in Scottsdale AZ, USA and we have offices located in the UAE, Southeast Asia, China and Canada.We are a fast-paced environment, who promote flexibility and authenticity to ensure employees can manage their day and meet both work and personal commitments.Position Summary The Executive Assistant is responsible for providing an advanced level of professional administrative support to the Executive Vice President to ensure that Walton offices operate in an organized, efficient, and professional manner. This position provides necessary leadership skills to work effectively with management and staff to accomplish the strategic goals of the organization, as such the position requires discretion in handling confidential, sensitive, and timely information.A successful candidate for this position will be required to work in the office from Monday through Thursday, which emphasizes the importance of in-person interactions and collaboration within the team. There is flexibility with the option to work from home on Fridays.Essential Duties and ResponsibilitiesThe essential functions include, but are not limited to the following:Perform highly detailed, professional, and confidential administrative support with minimal supervision. Manage complex calendaring and events based on Executive and team priorities, while proactively resolving scheduling conflictsAct as the lead coordinator for corporate meetings. These meetings will include but are not limited to: Executive meetings, Due Diligence meetings, day-to-day meetings, board meetings, and corporate events.Manage and maintain schedules and contacts for the Executive Vice President.Organize and maintain general and confidential soft and hard copy files.Open, sort, and distribute incoming correspondence, including faxes and emails.Draft and send out significant correspondence, memos, applicable forms, agendas, spreadsheets, reports, presentations, and any other applicable documents.Prepare invoices, reports, memos, letters, financial statements, and other related, highly confidential documents using word processing, spreadsheet, database, and/or presentation software.Act as a gatekeeper to protect the Executive Vice President time to ensure that the most important projects stay on track.Prepare responses to correspondence containing routine inquiries.Manage domestic and international travel arrangements for individuals and groups; authorize payment for travel.Coordinate workflow by prioritizing deadlines, assure discreet handling of all businesses; take initiative on requests and inquiries of administrative nature by analyzing situations accurately and adopt effective course of action.Assist the Executive Vice President with various special projects as needed including research, data analysis, and other ad hoc tasks.Greet and interact with visitors/staff in a helpful, courteous, and friendly manner establishing a positive working relationship.Assist with general office management responsibilities, when required.Perform other duties as assigned.Minimum Qualifications (Knowledge, Skills, and Abilities)5+ years of proven work experience as an Executive Assistant reporting to senior management, in a fast-paced office environment is essential.Ability to organize, prioritize and execute multiple tasks in a systematic manner, with tight timelines.Ability to maintain confidentiality in handling and processing confidential information and data.Advanced-level knowledge of common software such as Microsoft Office (Word, Excel, Outlook, PowerPoint), Adobe Acrobat, and comfort and interest in learning new applications.Able to work independently with minimal supervision and frequent interruptions, as well as to perform effectively in a team-oriented and open concept environment.Able to understand legal documents such as contracts and agreements.Advanced business writing, editing, and proofreading skills.Able and willing to work flexible and extended hours to support a global workforce in multiple time zones.Demonstrated ability to make sound decisions, use initiative, and exercise independent judgement. Excellent attention to detail and accuracy.Strong organizational skills.Demonstrate aptitude to prioritize tasks based on comparative importance and urgency.Excellent verbal and written communication skills.Approachable, strong initiative, proactive and persistent in follow-up.Why Join Walton Global?At Walton Global, we’re committed to supporting our employees both in and out of the workplace. Our comprehensive benefits package and employee perks are designed to promote well-being, growth, and a healthy work-life balance.Here’s what we offer:· Health & Wellness-o   Medical o   Dental and Vision Insuranceo   HSA and FSA optionso   Employer-paid life insuranceo   Short-term and long-term disability coverageo   Mental health support and Employee Assistance Program (EAP)· Competitive compensation packageso   401(k) retirement plano   Bonus incentives (based on role and eligibility)o   Paid parental leave· Time Off & Flexibilityo   Generous PTO policy and paid company holidayso   Flexible work schedules and hybrid/remote opportunities (depending on role)· Professional Growtho   Training and development opportunitieso   Cross-functional collaboration and global exposure· Additional Perkso   Company-sponsored events and team-building activitiesNoteThis job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at will relationship.The company is an equal opportunity employer, drug-free workplace, and complies with ADA regulations as applicable.