Executive Assistant

Your Role In Our StoryCalendar and schedule managementManage the CEO’s and CFO calendar, including scheduling meetings, appointments and travel arrangements;Prioritize and coordinate commitments to optimize the CEO’s and CFO’s time and ensure maximum efficiency. Communication liaisonServe as the primary point of contact for internal and external communications on behalf of the CEO;Screen calls, emails and other correspondence, responding or redirecting as appropriate;Draft and edit correspondence, presentations and reports.

Meeting supportPrepare meeting agendas, materials and gather / edit presentations, ensuring all necessary information is available in advance;Minute the Executive Board meetings and prepare for the Supervisory Board meeting. Attend meetings, taking notes, tracking actions and following up on outstanding tasks as required. Confidentiality and discretionHandle sensitive information with the utmost confidentiality and discretion, maintaining privacy and security at all times;Safeguard confidential documents and data, ensuring compliance with company policies and procedures.

Strategic supportConduct research, gather data and prepare reports or presentations to support the CEO’s decision-making process and strategic planning efforts;Anticipate the CEO’s and CFO’s needs and proactively provide support and assistance to drive organizational priorities forward.

Travel coordinationArrange travel itineraries including flights, accommodations and transportation;Your ExpertiseBachelor’s degree in business administration, management or related field or equivalent experience;Proven experience (5 years or more) as executive assistant or similar role supporting C-suite executives;Exceptional organizational and time management skills, with the ability to prioritize tasks and manage competing demands effectively;Strong written and verbal communication skills, with a keen attention to detail and accuracy;Proficiency in MS Office Suite and other relevant software applications;Ability to liaise with different teams / people in the organization whilst safeguarding the EB priorities (ability to deal with resistance and handle ‘difficult customers’’)Strong in time management and following up on actions – holding others accountable.

Ability to maintain professionalism and composure in high-pressure situations, exercising discretion and tact at all times;Demonstrated ability to work independently with minimal supervision and as part of a team;Flexibility and adaptability to accommodate changing priorities and deadlines. If you meet these criteria and are ready to contribute your expertise to a dynamic and challenging environment, we encourage you to apply.