Executive Business Assistant

About UsHMH is a leading provider of drilling solutions, offering a wide range of products and services that are designed to be the safest and most efficient in the industry. Apart from our expertise in land and offshore operations, we are continuously expanding our knowledge within subsea mining, geothermal, onshore and offshore construction, as well as offshore wind industries. With offices in 16 countries across five continents, HMH maintains a strong global presence.HMH is a frontrunner in developing and providing automation and digital solutions for our drilling customers to support their endeavor to improve efficiency and environmental footprint. Equipped with its brilliant team of engineers, HMH is committed to actively exploring opportunities in other industries. For us, this means new opportunities and challenges that we need creativity and great minds to solve in our efforts to innovate our future.Do you want to join our team?At HMH we value our employees. We offer exciting job opportunities that will give you the opportunity to grow in your role and give you the professional development you deserve. In addition to competitive pay and benefits, you will join a casual and inclusive work environment. Our environment is based on respect and having a good day at work, so you can expect to join a knowledgeable, global team who help each other to succeed.Are you a service-minded professional with a solid structure for your day? We are looking for an administrative business partner to support our Managing Director and leadership team. This is a key role for someone who thrives in a dynamic environment, enjoys working closely with decision-makers, and takes pride in delivering administrative, analytical, and commercial support.What You Will Be Doing In The RoleAs our Administrative Business Partner, you will play a key role in:Supporting board and leadership meetings with high-quality administrative coordination, participation, and follow-up. Drafting, analyzing, and refining reports from executive summaries to more detailed technical documentation. Assisting the Managing Director and the top management group with internal tasks ensuring alignment with strategic goals. Helping to streamline operations and improve decision-making through insight-driven support. Provide administrative support for board and management meetings, including scheduling, documentation, and follow-up. Prepare and analyze reports, including both executive summaries and technical documentation. Assist the Managing Director with internal and external communication, helping ensure strategic alignment across the organization. Support with presentation development and documentation using tools such as Microsoft Word, Excel, and PowerPoint. Maintain a professional presence, knowing when to step forward and when to step back, always with discretion and tact. Always be on the service side of business, even the smallest of administrative tasks. Who You AreYou bring a unique blend of:Strong sense of service with a proactive approach to all types of administrative tasks. Commercial awareness and a proactive mindset with the ability to spot opportunities and act on them. Analytical strength with a structured mindset - you are comfortable working with data and handling sensitive information. Polished communication skills both written and verbal, in Norwegian and English. A positive, polite, and professional demeanor to build trust and foster collaboration. Strong emotional intelligence – you understand the importance of timing, tone, and presence in a leadership support role. Comfortable using Microsoft Office tools (Excel, Word, PowerPoint) and ideally has experience with digital collaboration platforms. Why Join Us?This is not just a support role; it may be a launchpad for the right person. This position offers:Exposure to strategic decision-making at the highest level. Opportunities to grow into broader business, projects, or operational roles. A chance to shape how we work and communicate across the organization.