Executive Coordinator

About UsJoin our World of Talent.Global, culturally diverse, inclusive, and innovative - welcome to AMS, where talent is our world. Over the last two decades, AMS has redefined the landscape of talent outsourcing and consulting. From pioneering the concept of RPO to continually revolutionizing how organizations approach talent acquisition, AMS stands as a world leader in the industry.Committed, engaged, and inspired, we feel a real sense of belonging, and all have one thing in common: a real passion for talent. Become part of this world and make a difference with us.https://www.weareams.com/The RoleLooking to make a meaningful impact by enabling leadership success? We're looking for an Executive Coordinator to help us achieve operational excellence.As an Executive Coordinator, you’ll play a crucial role in contributing to the overall efficiency of the business by providing support with administrative, repeatable, and process-based tasks for an allocated CL7 Director or a group of Senior Leadership Team members (Directors).You’ll work by following instructions from senior colleagues within the team or directly from the Director you support. You’ll aim to achieve operational excellence and take accountability for a broad range of administrative responsibilities.You’ll also support your teammates by proactively taking on routine tasks, freeing up their time to focus on more complex matters. Your work will enhance the team’s overall effectiveness by streamlining absence coverage, workload management, and assisting with ServiceNow administration.Key AccountabilitiesWhat you’ll be doing:Provide diary management support for Directors as needed.Streamline team workload by managing process-based and administrative tasks.Deliver operational support to allocated Directors and teammates.Format documents, presentations, and letters as required.Support with report preparation as needed.Provide general administrative support, including but not limited to: submitting expenses, arranging for payment of invoices where necessary, AMS Appreciate content, maintaining Workday and D365 approvals and workflow and maintaining an efficient electronic filing system.Maintain confidentiality and handle sensitive information with discretion.Skills & ExperienceYou'll need to demonstrate?Fluency in written and spoken English and Spanish is required.Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, with the ability to create high-quality documents, reports, and presentations.Excellent attention to detail, strong communication skills, and the ability to multitask effectively.Strong organizational and problem-solving abilities, with a proven track record of managing multiple priorities.Previous administrative or customer service experience in a fast-paced environment.Skilled in calendar and schedule management, coordinating meetings and priorities efficiently.Experienced in inbox management, ensuring timely communication and follow-up.Able to perform data analysis to support reporting and decision-making.Experienced in event planning and coordination of logistics and resources.OtherWhy AMS?At AMS, we recognize the value of different perspectives and experiences in prompting innovation, sparking creativity, and solving problems.We come from every walk of life, and our culture is open and inclusive. Our people enjoy flexibility, autonomy, and being trusted to work their way. We offer you career opportunities in every direction you want to explore. It’s our world but you can do it your way.We offer:Full training and supportHigh value and challenging workA vibrant, diverse, and collaborative cultureFlexible workingA competitive reward and benefits package*The opportunity to embark on a recruitment career with one of the world’s leading recruitment companies*Details may vary slightly depending on your location, local labor law, etc.Our culture of inclusion and belonging.We welcome applications from people of all backgrounds, and all aspects of employment are based on merit, qualifications, and business needs. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.If you require any accommodations or have any accessibility needs, please reach out via email Talent@weareams.com or make a member of our Talent Acquisition team aware at any time.