Executive Personal Assistant

Let's Write Africa's Story Together!Old Mutual is a firm believer in the African opportunity and our diverse talent reflects this.Job DescriptionThe Executive Personal Assistant provides high-level administrative support to Senior Executives, managing complex diaries, coordinating meetings and travel, handling confidential information, and supporting office operations. The role requires strong organisational skills, proactive problem-solving, and the ability to work independently.This is JHB based role and requires the incumbent to be in office at the Sandton office.Business Portfolio: Group Technology and TransformationEffective management of diaries (scheduling of appointments, internal and external meetings and conferences, and ensuring timely resolution of calendar conflicts).Provide department with support in relation to arranging functions, venue bookings, and making travel arrangements when necessary.Responsible for office infrastructure, e.g. office equipment and ordering stationery.Accountable for completing tasks of a personal nature on behalf of the senior manager.Could be accountable for the management of a budget or significant spending on a budget.Ensure that the Executives are equipped with necessary documentation to proceed with meetings.Organise complex and detailed travel plans and itineraries (local and international), and compile documents for travel-related meetings. Facilitate visas, forex and booking as well as logistics.Responsible for the procurement of assets, arranging relevant access and provision of relevant documentation for new hires reporting into the Executive Managers.Support the Executive Managers by collating reports, business presentations, drafting correspondence and taking minutes for meetings chaired the Executives (if required).Ability to redirect tasks, queries and escalations to relevant Executive’s direct reports.Keep a schedule of deadlines and assist manager to achieve them. Manages expectations when deadlines are going to be missed.Manage and ensure the sign-off and processing of supplier invoices. Maintains confidentiality of information.Develop and manage an efficient filing system.Perform secretarial duties for executives and other senior employees in the team, when required.Supports vendors and external parties with logistics on behalf of executive manager.Requirements: Skills, Qualifications and Experience requiredMatricPreference for Secretarial or Office Admin qualification3-5 years senior level PA experienceProficiency in MS Office Some technical knowledge about area of operationExperience in managing budgetsExcellent organisational skillsAttention to detailDeadline orientatedAbility to prioritise work in order of importance and riskExcellent communication and interpersonal skillsStrong pro-active problem-solving skillsAbility to work under pressureGood interpersonal skillsHigh level of ownership and independence (able to run the office in the absence of the Executives for long periods of time)Adequate stakeholder management experience (working with Executives)CompetenciesDirects WorkProviding direction, delegating, and removing obstacles to get work done.Drives ResultsConsistently achieving results, even under tough circumstances.Ensures AccountabilityHolding self and others accountable to meet commitments.Manages ComplexityMaking sense of complex, high quantity, and sometimes contradictory information to effectively solve problems.Optimizes Work ProcessesKnowing the most effective and efficient processes to get things done, with a focus on continuous improvement.Plans and AlignsPlanning and prioritizing work to meet commitments aligned with organizational goals.Tech SavvyAnticipating and adopting innovations in business-building digital and technology applications.SkillsAccounting, Action Planning, Budget Management, Calendar Coordination, Computer Literacy, Data Analysis, Database Reporting, Data Compilation, Data Interpretations, Executing Plans, Financial Acumen, Management Reporting, Numerical Aptitude, Oral Communications, Report ReviewCompetenciesDirects WorkDrives ResultsEnsures AccountabilityManages ComplexityOptimizes Work ProcessesPlans and AlignsTech SavvyEducationNQF Level 3 & NQF Level 2 - Below school leavingClosing Date29 October 2025 , 23:59The appointment will be made from the designated group in line with the Employment Equity Plan of Old Mutual South Africa and the specific business unit in question.The Old Mutual Story!