Executive/Personal Assistant (with Programs Management Experience)

We’re looking for a smart, multitasking, organized, and proactive Executive/Personal Assistant who can provide high-quality administrative and program coordination support to the ASF President. The ideal candidate is detail-oriented, has great communication skills, and can manage multiple priorities without losing sight of deadlines.Key Responsibilities:- Provide day-to-day administrative and personal support to the CEO and leadership team.- Manage calendars, meetings, travel schedules, and correspondence efficiently.- Coordinate internal and external meetings, including preparing briefs, minutes, and follow-ups.- Support the planning and execution of programs, events, and strategic initiatives.- Track progress on key deliverables and ensure timelines are met.- Liaise with vendors, partners, and stakeholders as needed.- Maintain confidentiality and handle information with discretion.- Identify process gaps and suggest ways to improve efficiency.Requirements:- Bachelor’s degree in any relevant field (Business Administration, Communications, or related discipline).- 3-5 years of experience in executive assistance, administration, or program coordination.- Strong organizational, communication, and multitasking abilities.- Proficiency with tools such as Google Workspace, Microsoft Office, or project management software (e.g., Asana, Notion, Trello).- A proactive mindset and strong attention to detail.- Ability to work independently while staying collaborative and dependable.Preferred Attributes:- Previous experience in a growing or dynamic organization.- Strong initiative and problem-solving ability.- Professional demeanor and excellent interpersonal skills.Why Join Us:This is a great opportunity for someone who enjoys structure, thrives on organization, and wants to play a key role supporting leadership and driving impactful projects. You’ll have the room to learn, grow, and make visible contributions to the company’s success.To apply, please send your cover letter and CV to careers@ascendstudiosfoundation.org with the subject line “Executive/Personal Assistant Application.”