Executive Services Officer - Rural, Remote & Strategic Initiatives

Join a dedicated team making a real difference for Queensland's rural, remote and small school communities.In this role, you'll provide essential executive, administrative and project support to help the Director, Rural, Remote and Strategic Initiatives and team deliver key outcomes that improve access to quality education for every student.About The Department Of EducationWorking for the Queensland Department of Education means joining an organisation that values its people and promotes leadership and innovation. Be part of an environment that respects professionalism and diversity, offers training and development opportunities and embraces flexible careers and work-life balance. Find out more about working with us .About The RoleAs the Executive Services Officer, you will:Provide high-level, effective, efficient and confidential executive and administrative support to the Director and broader team in line with department policies and procedures, including diary and travel management.Provide project support to assist the team in achieving key deliverables including the preparation of reports, spreadsheets, submissions, briefing material and correspondence relating to strategic priorities.Liaise with senior executives, and representatives of business units and regions across the department, and other government agencies to ensure the provision of high quality administrative support functions.Responsibilities IncludeMaintain effective time management practices for senior management, including coordinating diary appointments, prioritising correspondence and responding to outstanding queries and requests for information.Develop, implement and review executive support systems and procedures within the unit to ensure that they operate in accordance with departmental requirements and standards.Maintain a high level of accuracy in all correspondence, administrative documents and financial management.Monitor progress and report to senior management on various projects, undertake investigation, research and analysis of sensitive and confidential matters.Coordinate travel arrangements and handle with a high level of accuracy corporate card payments and reconciliations, using appropriate software programs and adhering to departmental standards.Provide secretariat support for meetings including preparations, coordination, taking of minutes and follow up of actions as required.Maintain the records management system, and administer the flow of correspondence, briefs and activities across the business unit in adherence with departmental guidelines, quality assurance processes and ensuring timeframes are met.Encourage an environment in which high quality services are delivered by continually seeking improvements in administrative systems and processes.About YouOur ideal applicant will have the following key attributes:Excellent communication, interpersonal and customer service skills, with the ability to build and maintain strong working relationships.Experience engaging effectively with a wide range of internal and external stakeholders.Strong problem-solving and organisational skills, with the ability to manage competing priorities and deliver high-quality outcomes within deadlines.High attention to detail, accuracy and flexibility to respond to changing team and business needs.Proven experience providing executive or administrative support in a complex, fast-paced environment.Interested? To Apply:Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)Attach a maximum 2-page written statement that clearly demonstrates how your skills (may include transferable skills and capabilities), and your work experiences (include recent examples), outline your suitability for this role in consideration of the role and attributes outlined.We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.Applications from recruitment agencies will not be accepted.Occupational group Administration