Executive Support Arabic Speaker

Job DescriptionAbout EDGE COMMERCIALRoleEDGE Commercial is established to oversee the strategic management of commercial activities across the group, enabling individual entities to concentrate on their core product portfolios. This centralized approach fosters an environment that is conducive to sustainable business growth. Designed to streamline processes and enhance the efficiency of commercial operations, EDGE Commercial plays a pivotal role in driving business growth through several Key functions:Opportunity and Proposal ManagementEngineering SolutionsContracting & Project ProcurementContracts ManagementCommercial PlanningInternational ContractsStrategic Program Management requirements. Executive Assistant Key AccountabilitiesManage the Vice Presidents Calendar:This involves not only scheduling appointments and meetings but also proactively managing the SVPs time to ensure maximum efficiency. This includes organizing the calendar to accommodate important deadlines, travel schedules, and ensuring that the SVP is aware of any potential conflicts or overlapping commitments.Coordinate and Prioritize Incoming Requests:The Executive Assistant will be responsible for screening and prioritizing emails, phone calls, and other communications directed to the SVP. This requires the ability to assess the urgency and importance of each request and take appropriate action, whether its responding directly, delegating to another team member, or scheduling time for the SVP to address it personally.Prepare and Edit Correspondence, Reports, Presentations:This involves drafting, editing, and formatting various documents, including emails, memos, reports, and presentations. The EA must ensure that all communications are professional, accurate, and aligned with the VPs messaging and objectives. They may also be responsible for conducting research and gathering data to support the SVPs presentations and reports.Act as a Liaison:The EA serves as a primary point of contact between the SVP and internal departments, external stakeholders, clients, and partners. This includes relaying messages, gathering information, and facilitating communication to ensure that all parties are well-informed and that the SVPs directives are effectively communicated and executed.Assist in Sales Proposal and Contract Preparation:The EA may be tasked with assisting in the preparation of sales proposals, contracts, and other sales-related documents. This could involve gathering relevant data, coordinating input from various team members, and ensuring that all documents are accurate, complete, and submitted in a timely manner.Coordinate Events and Conferences:This includes planning, organizing, and coordinating logistics for events, conferences, trade shows, and other gatherings. The EA will be responsible for booking venues, arranging travel and accommodations, coordinating presentations and materials, and ensuring that all details are attended to for a successful event.Handle Confidential Information:As the EA will have access to sensitive and confidential information, they must maintain the utmost discretion and professionalism at all times. This includes handling confidential documents, conversations, and correspondence with care and ensuring that sensitive information is protected from unauthorized access or disclosure.Manage Expense Reports and Invoices:The EA will be responsible for managing the SVPs expense reports, including tracking expenses, reconciling receipts, and submitting reports in accordance with company policies and procedures. They may also be responsible for processing invoices and ensuring that payments are processed in a timely manner.Provide General Administrative Support:This includes various administrative tasks such as answering phone calls, responding to emails, maintaining office supplies, filing documents, and other ad hoc tasks as needed to support the smooth functioning of the VPs office. Experience & Education Qualifications: Tertiary qualification or degree in Business Administration, Marketing, or a related field preferred, or;Certification in office management, administration or related fieldExceptional organizational skills and the ability to multitask and prioritize tasks effectively.Strong attention to detail and accuracy in all work.Excellent written and verbal communication skills, with the ability to interact professionally with individuals at all levels.Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.Ability to maintain confidentiality and handle sensitive information with discretion.Flexibility and adaptability to changing priorities and deadlines.Strong problem-solving skills and the ability to work independently with minimal supervision.Knowledge of the defense and aerospace industry is a plus. #EDGEJob DetailsRole Level: Entry-Level Work Type: Full-Time Country: United Arab Emirates City: Abu Dhabi Company Website: http://edgegroup.ae Job Function: Administrative Support Company Industry/Sector: Defense and Space ManufacturingWhat We OfferAbout The CompanySearching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.ReportDisclaimer: talentmate.com is only a platform to bring jobseekers & employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at abuse@talentmate.com.