Executive Support Specialist 1

Initial Posting Date10/30/2025Application Deadline11/09/2025AgencyOregon Health AuthoritySalary Range$3,705 - $5,066Position TypeEmployeePosition TitleExecutive Support Specialist 1Job DescriptionOpportunity Awaits, Apply Today! - Executive Support Specialist 1ResponsibilitiesBehavioral Health is responsible for the design, development, implementation, monitoring, evaluation, and improvement of publicly funded, community-based addiction and mental health service programs. In the position of Executive Support Specialist 1, you will provide support to Behavioral Health Deputy Directors in the following ways:Calendar and meeting support, including scheduling, platform selection, logistical, technical, material assembly, preparing presentations, and taking notes/minutes.Assist with external communication, creating memos, emails, and composing correspondence.Researching, summarizing, and providing detailed reports and other informational documents.Maintain records/files/desk manuals, distribute mail, screen calls and visitors, make deliveries, prepare for meetings, coordinate travel, project management coordination, and other administrative duties.For a full review of the position description, please click here. If this opportunity aligns with your strengths, background, and commitment to fostering inclusivity, we encourage you to apply! At the Oregon Health Authority (OHA), we value diversity and encourage applicants from all backgrounds and experiences to help us build a stronger, more equitable future for all.What We Are Looking ForMinimum Qualifications: These qualifications must be visible in your application for consideration.Three Years Of Clerical/secretarial Experience Which Includedone year at a full performance level performing typing, word processing, or other generating of documents; andlead work responsibility or coordination of office procedures.Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience. No substitution will be made for the one year at the full performance level.Desired Attributes: The following are skills and lived experiences that we have identified as key to success in this role at OHA. These are the attributes we are looking for in our top candidate. If you possess any of these, please let us know in your application.Extensive personal computer skills, including skill using Microsoft (MS) Word, Excel, PowerPoint, Outlook, Internet Explorer (Edge), and remote meeting software including skill using Microsoft Teams, Zoom, and GoTo Webinar.Demonstrated ability to work collaboratively in a team setting and, since the position is often looked upon as a leader by peers. This position will frequently mentor and advise peers in techniques and strategies related to administrative and executive support.Excellent customer service and both written and verbal communication skills, understanding how to address diverse populations and those with different communication styles and application of proper grammar, punctuation, spelling, capitalization and sentence structure.Privacy and Security Rules - Demonstrated ability to maintain confidential information including personnel matters, agency records, and other data integrity.Skill in performing a variety of functions at a administrative support level requiring decision making withinestablished rules, policies, or procedures.Demonstrated ability to demonstrate initiative and independent judgment on an on-going basis.Experience coordinating work activities with competing deadlines, project coordination, and managing multiple and conflicting schedules.We are seeking someone who shares Oregon Health Authority’s mission and values. OHA values health equity, service excellence, integrity, leadership, partnership, innovation and transparency. OHA’s health equity definition is “Oregon will have established a health system that creates health equity when all people can reach their full potential and well-being and are not disadvantaged by their race, ethnicity, language, disability, age, gender, gender identity, sexual orientation, social class, intersections among these communities or identities, or other socially determined circumstances. Achieving health equity requires the ongoing collaboration of all regions and sectors of the state, including tribal governments to address: the equitable distribution or redistributing of resources and power; and recognizing, reconciling, and rectifying historical and contemporary injustices.” OHA’s 10-year goal is to eliminate health inequities. Click here, to learn more about OHA’s mission, vision and core values. Application GuidanceHow to Apply: Submission Requirements - At the time of application, ensure the work history in your applicant profile is up to date and attach a current copy of your resume and answer all supplemental questions.External Candidates: Visit the State of Oregon job opportunities webpage to submit your application. Be sure to follow all application submission requirements.Internal Candidates: Current State of Oregon employees must apply through their employee Workday login. Be sure to follow all application submission requirements.After You ApplyBefore the job announcement closes, log in to your Workday account to check for pending tasks under “My Applications” and complete them.Remember to check your email (including your junk folder) and Workday inbox for updates on your application.We value our veterans! To ensure the security of your information, kindly follow the instructions for how to submit your Veteran documents for preference found here. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application.RemindersYour candidate profile and application materials are great opportunities to showcase your interest in the position and highlight your skills and experience. Submissions will be screened for consistency and communication skills, including attention to detail, spelling, and grammar. For more tips and guidance, check out What you need to know to get the job!This announcement is for one, full-time, permanent, SEIU represented, Executive Support Specialist 1 position based in Salem, Oregon.This is a HYBRID (25% IN-OFFICE) position. Please check SECTION 4. WORKING CONDITIONS, of the position description linked above to review more details regarding the details surrounding the working conditions.Please download and save a copy of this job announcement and linked position description, as it is not available after the application deadline. For questions about the announcement, or if you require an alternate format to apply, please contact the Senior Recruiter, Stephanie Mitchell at Voice: [503-979-7679] (TTY 711) or Email: stephanie.d.mitchell@oha.oregon.gov. For Workday technical support dial 1-855-524-5627. Benefits Of Joining Our TeamWe offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate with a team of bright individuals to work with and learn from. If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you. We also offer a competitive benefits package including:Excellent medical, vision, and dental benefits package for the employee and qualified family members with a very low monthly out-of-pocket cost.Optional life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.Employee benefits include 11 paid holidays, 3 personal business days, 8 hours of monthly sick leave, and vacation accrual starting at 8 hours per month.Possible eligibility for the Public Service Loan Forgiveness Program.Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).Training opportunities that will help grow your career with the State of Oregon.Additional DetailsThe information in your application will be used to complete an Equal Pay Analysis to determine salary placement upon hire. Visit the Department of Administrative Services Equal Pay Analysis Webpage for more information.The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%. Review the Classification and Compensation page for more details on the classification.The State of Oregon does not request or require your age, date of birth, attendance, or graduation dates from an educational institution during the application process.Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards.Helpful Links & ResourcesHow to Set Job Alerts | Workday Applicant FAQ | Oregon Health Authority | Facebook | Instagram | LinkedIn | Veterans ResourcesThe Oregon Health Authority is an affirmative action and equal opportunity employer, committed to fair employment practices and pay equity for all employees. We do not discriminate based on any protected class—including race, sex, veteran status, disability, age, color, religion, national origin, marital status, or sexual orientation—and we do not screen applicants based on current or past compensation. Salary is determined through a fair review of your education, experience, and training as it relates to the position.OHA is an anti-racist organization working to eliminate health inequities and dismantle structural barriers that impact underserved communities. Join us in advancing our Strategic Plan and building a more equitable Oregon.