Senior Executive Assistant

Facet is a fast-growing fintech company revolutionizing personal finance. We're building a future where everyone may enrich their lives beyond expectation through our powerful combination of cutting-edge technology and personalized guidance. We believe that unbiased, personalized financial advice that integrates into every facet of life is essential to living well. People's financial lives are dynamic and ever-evolving, so we cover everything money touches-from starting a business to buying real estate to your investments and much more. Facet believes financial advice should be delivered with a fresh, human-plus-tech approach, that includes a CFP® professional-the highest certification possible. Day-To-Day Responsibilities:

Initiative Management and Cross-Functional CoordinationMaintain initiatives across all functions/go-to-market for FacetEnsure programs are delivered on time by monitoring progress, flagging delays, and facilitating rapid issue resolutionStay one step ahead of the President & COO on all initiatives by anticipating needs and closing gaps by engaging with relevant stakeholders Program ManagementOversee governance and prepare agendas for weekly initiative meetings ensuring alignment with business objectives and strategic goalsFacilitate effective decision-making by coordinating the flow of information and ensuring timely communication between the President & COO and her leadership teamContent ManagementDevelop, edit, format, and proofread presentation decksOff-site and Event PlanningPlan offsite and event programming for Facet including the development of agenda content and programmingOversee in-person event execution Organize various company-wide virtual events Calendar/Meeting ManagementManage the President & COO's personal and business calendars ensuring all meetings, events, and commitments are scheduled and aligned with strategic prioritiesManage meetings across the President & COO's leadership team and broader organization (ex.

monthly All Team meetings)Manage team record-keeping and PTO requests for President & COO's organizationTravel Coordination & Expense ManagementCoordinate travel arrangements including flights, accommodations, and itineraries for in-person events and engagementsSubmit expense reports and manage department expensesRequirementsBachelor's degree preferred, or equivalent experienceMinimum of 8-10 years of experience supporting C-level executives (COO/Operational executive preferred) in a fast-paced, high-growth environment, preferably within the fintech or technology sectorTravel required for offsites as needed (1-2 per month)Availability required during all business hours and as needed outside of standard hoursHIGHLY PREFERRED local to Fort Lauderdale/MiamiProven experience in managing complex business and personal calendarsDemonstrated ability to take accurate and comprehensive meeting notes and minutesExceptional organizational skills with a superior ability to manage multiple priorities, strong time management, meticulous attention to detail, and a highly organized approach to tasks and informationStrong project coordination skills, with experience managing timelines and deliverablesOutstanding written and verbal communication skills, with the ability to articulate information clearly, concisely, and professionally to diverse audiencesAdvanced proficiency in Microsoft G-Suite (Sheets, Docs, Slides, etc) and experience with project management software (e.

g. , Salesforce, Gong).

Ability to quickly learn and adapt to new technologies and systemsDemonstrated ability to handle highly sensitive and confidential information with the utmost discretion and integrityStrong analytical and critical thinking skills with the ability to identify problems, propose solutions, and make sound decisions independently when appropriateAbility to anticipate needs, prioritize effectively, and work independently with minimal supervisionHigh emotional intelligence with the ability to build strong relationships, navigate diverse personalities, and maintain composure under pressureA solid understanding of business operations and the financial services industry is a plusExperience in a growth-stage company or a similar fast-paced, evolving environment preferredBenefits$100,000 - $115,000 base salary + bonus + equity determined by the experience, knowledge, skills, and abilities of the applicant - Please note, our salary ranges are based on current market data.

Should you feel strongly that we are not in line, we highly recommend you to reach out and let us know. We are always looking to improve on building the best place for employeesFlexible PTOAll the benefits: medical, dental, and vision insurance, 401(k) with employer match, short and long term disability coverage (paid by Facet), life insurance options and paid parental leaveCertification reimbursement program Work from anywhere in the US