Facilities & Administrative Assistant

Title: Facilities & Administrative AssistantLocation: Hamilton, BermudaWorking Style: ResidentRole purpose:Provide administrative & facilities support to the business as requiredResponsibilities: Administrative & Facilities Support- Provide comprehensive administrative support across all business areas as directed by management [including booking and preparing meeting rooms, and assisting with weekly, monthly, and quarterly reports.]- Maintain and update office policies and procedures with the Office Manager.- Record, file, and distribute minutes for local committees and meetings; serve as Secretary as required.- Support general office administration tasks (e.g., scanning, filing, document handling).- Run ad-hoc internal and external errands, courier and by-hand deliveries (e.g., Post Office, Government Offices).- Assist with corporate apartment provisioning & associated matters, including operating company car &/or bike- Assist with local & group Board Meeting preparations, including pre, during, and post meeting tasks.- Provide daily and extended coverage for the Facilities team, including reception desk coverage, answering and screening calls, greeting and directing visitors and handling incoming mail.- Monitoring cleanliness and upkeep of meeting rooms, kitchens, reception areas, offices & workspace.- Prepare and manage files for retention or destruction using designated file tracking systems and platforms.- Support Group Communications, the social committee, and management in planning and executing in-house events.- Oversee invoice management and monitor payment requests for facilities-related expenses within the Coda system.Additional Responsibilities- You may be required to undertake other duties from time to time as the Company may reasonably require.- You will be required to work additional hours during Board Meetings and on occasion may be required to work weekends and public holidays as necessary. Minimum Qualifications, Skills, and Experience:- 2-3 years of previous administrative experience, preferably in a corporate environment.- Good working knowledge of Microsoft application,s including Word, Exce,l and PowerPoint- Must be a self-starter and work on one's own initiative- Solid communication, organizational, and interpersonal skills.- Ability to multi-task while meeting strict deadlines- Operating Motor Vehicle & Bike- Light lifting for file retention & destructionWho we are:Enstar is a trusted, leading global (re)insurance group that delivers innovative solutions that help our clients reduce risk, release capital and achieve finality. We operate through our network of group companies positioned across the world’s major insurance hubs, spanning Bermuda, the US, London, Continental Europe, and Australia.We are dedicated to helping some of the world’s largest organisations manage risk, providing new opportunities and supporting freedom to grow. With deep expertise, a highly experienced team and a strong track record in the retrospective (re)insurance market, we are proud of our 30+ year history of building enduring partnerships and bringing fresh thinking to complex challenges.Our solutions are supported by Enstar’s robust balance sheet, as evidenced by our $20.3 billion in assets, financial strength ratings and partnership with Sixth Street, a leading global investment firm.Why choose us?Learning and development opportunities are a fundamental part to our employee's career journey with Enstar. Their development and career progression remain key enablers of employee engagement, which can directly impact productivity, performance and retention.At Enstar, we provide a number of initiatives and resources to support our employee’s development through their career at Enstar.Professional Qualification/Study Support: We support our employees who wish to take professional qualifications aligned to their role and career development. In addition, we also offer study support.Training, Conferences & Seminars: As we are a global company we work with many Professional Bodies which offer training, conferences, seminars and often free CPD events.Digital Learning Hub: Our digital learning hub Percipio has self-serve resources (e.g. courses, videos, ebooks, audio books) covering a range of topics to upskill your knowledgeWe also invest in physical, mental and financial wellbeing initiatives for every employee. Supportive teams, inspiring work and a great environment contribute to our happiness. We take efforts to have a positive influence in our communities and to continuously reduce our impact on the environment. Equal Opportunities at Enstar:Our annual Inclusivity Index puts Enstar ahead of the industry in terms of diversity and inclusivity. At Enstar, we value all types of diversity. We’re an equal opportunity employer and believe that our diversity creates an authentic working culture. We don’t discriminate on the basis of age, physical or mental disability, gender reassignment, marriage and civil partnership, pregnancy and carer status, race (including colour, nationality, and ethnic or national origin), religion or belief, sex and sexual orientation. Enstar is committed in providing an accessible recruitment experience for all those interested in working with us. Please let your Enstar Recruitment Partner know if you require any reasonable accommodation during the application process due to a disability to enable you to fully participate in our recruitment process.