Facilities Assistant Manager

Facilities Assistant Manager   Role Description  Role Title Facilities Assistant Manager Company CTRD Company for Business Services (CTRD Arabia) is a company registered in KSA (CR: 1009114532).   Company Overview We work with partners enabling and supporting through advice and operational support. We place a great deal of value in strong personal relationships - becoming trusted advisers to our partners and working with them to identify and resolve their capability challenges.   People are at the heart of what we do - both within our organisation and when working with others externally. Our success is bound up in getting our relationships right, delivering on what we commit to, holding ourselves accountable and maintaining humility in everything we do. Background & Role Overview The fundamental purpose of our Country Management Office (CMO) is to support and develop the people, projects and business management of CTRD (UK & Arabia) within KSA.   The CMO provides the functions needed to ensure that our people and projects have the centralised support they require to enable them to succeed. The CMO also ensures that CTRD (Arabia) operates legally, efficiently and profitably. The Deputy Country Manager (Operations) leads and manages the functions that support the people and projects; Facilities Management is fundamental to this.  The Facilities Assistant Manager is responsible for managing our extensive leased estate including sourcing, security, refurbishment, routine maintenance, emergency repair and tenant handovers. Additionally, they are responsible for informing our asset inventory, maintaining required quantities, replacing and disposing of assets. The Facilities Assistant Manager will also promote and maintain company-wide awareness of good facilities management. Location  Riyadh with occasional travel to other parts of the Kingdom. Hours of Work 40 hours Contract Type Fixed Term Contract 12 months Role Responsibilities    Responsible for maintaining the facilities (accommodation and offices) register including Planned Preventative Maintenance, Corrective Maintenance, condition and deterioration assessment, arranging cleaning, repairs and refurbishments, managing requirements for new and/or temporary facilities, researching and visiting new facilities in line with identified requirements. Responsible for security of the company estate, maintaining and keeping up to date access lists for all facilities, maintaining secure key presses and spare keys, providing emergency access to facilities when required, ensuring access control systems are provided, maintained and kept up to date. Responsible for providing input to the asset register, conducting asset damage assessments, raising requirements for new or replacement assets, raising Purchase Requests to Procurement for new or replacement assets, assisting with and informing through-life asset management, conducting asset disposal. Responsible for conducting move in/move out (MIMO) for individual occupants (accommodation) and Project Directors (offices), liaising with Logistics to conduct and/or arrange furniture delivery, assembly, removal and disposal, liaising with cleaning, repair and refurbishment agents/contractors. Responsible for relationships with construction and repair contractors, overseeing works and ensuring timely completion and thorough execution of works. Responsible for ensuring compliance with safety and operational standards of the company facilities. Responsible for monitoring and working within annual operating budgets for facilities, raising budget risks and variations and informing budget planning for future years. Responsible for providing training, advice and support to staff utilising the company’s facilities and assets in order to support efficiency and safety. Requirements  Essential Proven experience of at least 3 years in facilities management in KSA. Excellent organisational, problem-solving and administrative skills. Strong communication and interpersonal skills, working across many levels from administrative to executive. Fluent English & Arabic both verbal and written. Driving License. Expert in MS Excel & Word Proficient in MS Outlook, Teams & PowerPoint. Desirable Professional qualification to Level 3 in facilities management.