Facilities Coordinator

Office Administrator Job Description – RUCKUS - ShenzhenJob Title: Office AdministratorLocation: Shenzhen – ChinaEmployment Type: Full-timeReports To: Director Real Estate & FacilitiesJob SummaryThe Office Administrator plays a key role in ensuring the efficient operation of the office. This includes managing administrative tasks, coordinating with vendors, and maintaining a professional and organized work environment. The role often requires fluency in English, Mandarin Chinese, and the ability to work in a fast-paced, multicultural setting.Key ResponsibilitiesTask will include but not be limited to:Greet and assist visitors, clients, and staff.Handle incoming calls, emails, and correspondence.Manage office/pantry/breakroom supplies, equipment, and vendor relationshipsCoordinate meetings, travel arrangements, and appointments.Organize internal events and team activities.Ensure compliance with local regulations and company policies.Oversee office maintenance and liaise with building management.QualificationsShould be graduateMinimum 3 years of administrative experience.Strong organizational and multitasking skills.Excellent communication skills in English, Mandarin Chinese, MalayProficiency in Microsoft Office and office management tools.Ability to work independently and handle confidential information.Preferred SkillsExperience in Office Administration, Vendor knowledge, basic finance, local statutory requirements legal & basic IT set-up (Printer setup, VC set-up).Familiarity with local labor and other basic statutory lawsAdditional Skills (Optional)Site Facilities expense tracking, basic bookkeeping, and budget monitoring.