Facilities Site Manager, Tokyo Facilities

LocationTokyoBusiness AreaWorkplace Operations and Supply ChainRef #10046207Description & RequirementsThe energy of a newsroom, the pace of a trading floor, the buzz of a recent tech breakthrough; we work hard, and we work fast. While keeping up the quality and accuracy we're known for. It's what keeps us inventing and reinventing, all the time. Our culture is wide open, just like our spaces. We bring out the best in each other through collaboration throughout countless volunteer projects, we also help network with the communities around us. You can do amazing work here. Work you couldn't do anywhere else. It's up to you to make it happen. We want people who will enjoy working in this environment and feed off the energy.What’s the role? The mission of the Facilities Office is to provide Bloomberg with the best, most resilient support possible to enable our employees to achieve commercial and product goals and provide outstanding service to our customers. We drive the strategy across our real estate portfolio, facilities, workplace experience operations, employee collaboration and technology solutions, employee support desk, and the supply chain.As the Facility Site Manager, Tokyo Facilities, you will play a critical role in ensuring Bloomberg's facilities reflect its culture of excellence and innovation. You will be responsible for our commercial office in Tokyo, remote site in Toyosu, and service office in Osaka. You will oversee facilities operations, lead operational budget planning, support multi-year capital planning, drive sustainability initiatives, and use metrics and data integrity to continuously improve services. By collaborating closely with internal teams, business stakeholders, vendors and building management, you will help shape an exceptional workplace for employees and guests alike.We Will Trust You ToVendor & Building Management Partnership:Partner with all Workplace Operations departments including Infrastructure and Workplace Experience to deliver a strong vendor partnership within office operations. Establish beneficial and lasting partnership with building management and landlord to ensure overall excellent building operation & maintenance, and also to drive key discussion and alignment that benefit Bloomberg operational and business goals. Monthly operational review and quarterly QBR with 3rd party providers to ensure operational excellence and high-quality performance throughout all levels of facilities operations. Monitor vendor performance and partner with vendor leadership team to address any issues, strengthen the partnership, and provide adjustments to ensure high-quality service delivery. Proactively integrate sustainability principles (SOG’s), including energy efficiency, waste reduction, and water conservation, into all facilities operations and vendor contracts. Stakeholder EngagementEstablish constructive relationship with business stakeholders to ensure facilities service standard and goals align with business needs. Be in touch with stakeholders and employees' feedback and drive continuous improvement and excellent change management Influence with facilities expertise and enable business & office communities for collective decision making for the office and communities. Annual Capital & Operational PlanningLead operational budget planning and support the multi-year capital planning process, ensuring alignment with organizational goals and financial accuracy to plan, execute, and oversee various projects to enhance our facilities. Coordinate with internal teams, including design and capital projects to build and manage the multi-year capital plan to prioritize projects and allocate resources effectively. Program Continuous ImprovementLead initiatives to continuously improve facility operations and maintenance processes - including continuous review of SOPs supporting global SLAs and regional execution. Use metrics and data-driven insights to monitor performance and enhance operational efficiency. Support global implementation and monitor key performance indicators (KPIs) to measure and enhance operational excellence and hit management committee metrics. Foster a culture of continuous improvement among the facilities team to ensure office facilities are safe, functional, and well-maintained. Oversee the successful delivery of facilities routine maintenance and repairs and manage emergency response procedures to ensure compliance with internal BCP, relevant laws, regulations, and safety standards. Budget ManagementOversee development and management of annual budget for Tokyo, ensuring cost-effective operations and on-budget/on-time delivery. Support vendor partners in development of financial reports and forecasts for senior management. Liaison with CFO team across the region for operations related to all facilities budget, opex and capex planning. You'll Need To HaveBachelor's degree in Facilities Management, Business Administration, or a related fieldMinimum of 6 years of experience in facilities management, including vendor management and project oversightExcellent leadership, communication and negotiation skills Strong organizational and time management abilitiesAbility to manage multiple projects simultaneouslyExcellent problem-solving and decision-making skillsCommitment to sustainability and energy efficiency practicesExperience managing complex projects with measurable successFamiliarity with workplace technologies and tools that support operations and sustainability initiativesFluent in English language and business level proficiency in Japanese What’s in it for You? This is an opportunity to lead in a high-impact, dynamic role at the intersection of facilities management, innovation, and strategic planning. As the Facility Manager, [insert location] Facilities, you will help shape exceptional workplace environments that enable employees and visitors to thrive while driving Bloomberg's sustainability and financial goals.If This Sounds Like YouApply if you think we're a good match. We'll get in touch to let you know what the next steps are, but in the meantime feel free to have a look at this:Why Bloomberg? We’re individuals with diverse backgrounds, talents, and experiences who take on big challenges and create even bigger impact through our work. We’re interested in what makes you you, and how we can create opportunities for you to channel your unique, personal energy and grow to your fullest potential.Learn More About Our Office And BenefitsTokyo |Discover what makes Bloomberg unique - watch our for an inside look at our culture, values, and the people behind our success.