Logistics Assistant Fleet & Warehouse Management (Maternity Cover)

Organizational Overview  FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, and technology– creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 70 countries, all 50 U. S. states, and all U. S. territories.

FHI 360’s Crisis Response team has been responding to the humanitarian emergency in Northern Ethiopia through an integrated health, nutrition, WASH, and Protection project to meet the critical needs of the conflict-affected population. FHI 360 aims to expand its reach to the Somali Region in Eastern Ethiopia to meet the immediate needs of the drought-affected population and will be implementing integrated humanitarian programming with the Ethiopia-based national organization, Pastoralist Concern (PC). Position OverviewThe Logistics Assistant Warehouse & fleet Management is responsible for overseeing day-to-day activities, fleet management, warehouse management, and general logistics needs related to programmatic activities of the field office.

This position will mainly focus on supporting with daily movement of vehicles, and warehousing management as details outlined below. Position holder directly reports to the Logistics Officer. Key Responsibilities and Deliverables-fllet Management: Plan monthly transportation activities in line with future deliveries of supplies to sites and passenger movementsMonitor all vehicle movements, and when incidents occur ensure immediate (verbal) reporting procedures (and written when necessary) are followed.

Always disseminate lessons learned to drivers and other relevant staffEnsure the proper use of vehicle logs sheets, checklists and waiver forms by drivers, collecting them and filing them accurately, for future reporting needsRegularly check and ensure that all legal as well as FHI360 standard vehicles’ and drivers’ documentation is in place, up to date, and valid at all timesEnsure all base office vehicles are clean and tidy, and roadworthy and they comply with the optimum security / safety standardsEnsure base office vehicles (both rental & owned) are equipped with the appropriate equipment (Rainy season equipment/ tools/ first aid kits & fire extinguishers)To ensure that vehicles carrying cargo for the project sites are in advance loaded and their roadworthiness and equipment is checked to ensure safe and problem free travelsTo organize vehicles and loading / offloading of cargo as well as its transportation from the suppliers whenever requiredEnsure that vehicles and generators timely standard service schedules are strictly carried out and records are keptCarry out periodic reviews of road conditions, report travel related security risks to the line manager and offer advice to programs’ staff regarding travelMaintain a system of mechanics regular visits (roving) in the country projects for preventive maintenance exercises and assessment on fleet & generators conditions.

Key Responsibilities And Deliverables-warehouse ManagementSupports in checking the quantity and quality of goods received from suppliers and other organizations and reporting any discrepancies or damage immediatelyCreates/updates stock cards for all stock items in a timely manner immediately following receipt and after issuance of goods.

Ensures all required information are correctly and entirely recorded on the stock cardsOrganizes and correctly stores goods and assets in warehouse, making sure items are identified and are easy to get toSupports in preparing outgoing goods with proper packing and labelling of freightCollaborates with the transport officer to organize and send cargo to the fieldSupports in the close monitoring of stock levels and storage conditionsUpdate’s asset register participates in a physical stock inventory check annually and as needed.

Works to prevent stock discrepancy (theft and damage)Supports the proper maintenance of all assets and equipment and reports defectsSupports timely disposal of damaged and obsolete items; generates asset disposal reportsPrepares documentation to track the movement and change of status of assetsKeeps filing system for assets up to dateContributes to weekly and monthly inventory and asset reports, yearly assent count reportOther relevant duties as assigned. Qualifications: Education: Associate's degree or International Equivalent in Business Administration or Related FieldBachelor’s Degree preferred. Experience:

2-3 years of experience providing logistic in an office settingVocational or specialized training desiredPrior work experience in a non-governmental organization (NGO) desirable but not requiredFluent in local language and excellent in English. Typical Physical Demands: Typical office environmentAbility to sit and stand for extended periods of time. Technology to be Used: Personal Computer, Microsoft Office 365 (i. e. Word, Excel, PowerPoint, Skype/TEAMS, e-mail), office telephone, and printer/copier. Applied Knowledge & Skills:

Ability to gather, recommend and summarize data for reports, finds solutions to various administrative problems, and prioritizes workWork requires attention to detail in composing, typing, and proofing materials, establishing priorities and meeting deadlinesDemonstrates understanding of the area of specialization, of program procedures, methods, and practices to include knowledge of program and staff responsibilitiesUses established filing and data systems, functions, and/or procedures that require knowledge of the programUnderstands software used to perform day-to-day functionsUses office software programs, information systems, and office equipment to access, input, and verify standard informationCommunicates information clearly to staff, clients, and/or public about services, processes, and procedures using prescribed or established guidelinesUtilizes program specific terminologyGathers readily available information from office records to drafts e-mails, memos and other documentsProofreads documents for grammar, spelling, punctuation, and basic formattingProvides answers to requests for general informationRecords and documents information accurately.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law. Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment.

FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response.

In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks. FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360. org. FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself. Please click here to continue searching FHI 360's Career Portal.