Finance Manager

Applications will close on 30 November 2025Company DescriptionPaxton Property Practitioner (Pty) Ltd is a Pretoria-based property management company with over 30 years of experience. We specialise in managing residential properties, sectional title schemes, mixed developments, Homeowners’ Association schemes, commercial buildings, retirement villages, security estates, and security business forums. Our extensive expertise and dedication ensure the highest standards of property management services for our clients.Role DescriptionThis is a full-time on-site role for a Finance Manager located in Pretoria. The Financial Manager at Paxton Property Practitioners is responsible for overseeing financial operations related to property and financial management for financial management for sectional title schemes, homeowners associations, commercial properties, rental properties, and security closures, in accordance with South African laws, particularly the Property Practitioners Act, No. 22 of 2019 (PPA), Sectional Titles Act, Companies Act, POPIA (Protection of Personal Information Act), PAIA (Promotion of Access to Information Act), PPRA Act, FIC Act, Financial Services Board regulations, and the South African Constitution. Duties also include managing property budgets, financial reporting, client relations, and overseeing the use of company systems such as WeConnect, Xero, Sage Payroll, Microsoft, WeConnectU RAMS, Nedbank Business, and Netcash.2. Key Responsibilities:2.1 Compliance with the Property Practitioners Act (PPA)• Flationottrultacewtimaagemen,acantireporting, audits,naosuillyni protection.Maintain awareness of updates to the PPA and other relevant regulations, ensuringal financial practices within Paxton Property Practitioners are in compliance with current laws.2.2 Trust Account Regulations• Open and maintain a separate trust account for client funds, ensuring full compliance with the PPA and the PPRA's trust account regulations.• Ensure that all trust accounts are audited annually and that financial records, including all transactions and balances, are accurate and up to date.• Coordinate with external auditors to prepare for the trust account audit and ensure timely submission of reports to the PPRA.Report any issues or discrepancies related to the trust account to the PPRA, ensuring full transparency and adherence to fiduciary responsibilities.2.3 Financial Reporting &Audits• Ensure that all financial records, including trust accounts, meet the auditing requirements as mandated by the PPA.• Maintain detailed, compliant financial records to prepare for annual audits, working closely with external auditors appointed by the scheme and ensuring accurate submission to the PRA.Facilitate transparent and accurate financial reporting to the management, clients (homeowners associations, sectional title schemes), and the PPRA, adhering to the highest standards of consumer protection and professionalism.2.4 Consumer Protection & Transparency• Ensure clear, accurate, and transparent financial communication with all clients, in line with the consumer protection emphasis of the PPA.• Oversee financial reporting to clients, ensuring that all statements, invoices, and other financial documents are clear, accurate, and reflective of the client's financial position.Ensure that all consumer-facing communications are in compliance with SouthAfrican financial and property management regulations, including PAIA and POPIA. 2.5 Fiduciary Responsibility2.5 Fiduciary ResponsibilityAct in the best interests of clients at all times, ensuring that all financial decisions comply with the fiduciary duties outlined in the Property Practitioners Act.Maintain transparency and integrity ni handling client funds, avoiding conflicts of interest and ensuring that all financial transactions are made in the best interest ofsectional title schemes, homeowners' associations, and security closures.Oversee the proper management of levies, fees, rental income, and other client- related funds in compliance with the PPA.2.6 Payment ManagementOversee the preparation and loading of payments related to property management on systems such as Nedbank Business and Netcash, ensuring accuracy and compliance with South African financial regulations.Ensure that payments to contractors, service providers, and any other stakeholders are made in a transparent, timely manner, with proper documentation and approval processes in place on the relevant operating system.Ensure that all client monies, including levies, rental income, and service fees, are collected, disbursed, and recorded accurately in line with the PPA and PPRA'S guidelines on the accounting system.2.7 Team Management and Leadership• Lead and manage the finance team, ensuring they are equipped with the necessary skills to perform their roles effectively.• Implement regular performance reviews, training, and professional development to maintain a high-performing finance team.• Ensure that proper checks and balances are in place within the team to maintain financial accuracy and compliance.• Maintain up-to-date records of all certifications and compliance requirements for financial staff.2.8 Managing Payments &Financial Processes• Maintain clear and detailed records of all financial transactions to avoid any mismanagement or discrepancies, ensuring the company's full compliance with the FIC Act and PPRA regulations.• Regularly review and update financial processes to ensure compliance with all South African financial regulations and best practices.2.9 Liability for Non-Compliance• Ensure full compliance with all financial regulations under the Property Practitioners Act ot avoid penalties or suspension of the company's registration with the PPRA.• Stay informed of any changes in South African legislation, particularly in the property management sector, and implement necessary adjustments to the company's financial practices.• Ensure that the business, including all financial and property-related operations, remains compliant with all regulations, minimising the risk of non-compliance. 2.10 Client and Stakeholder Engagement• Meet with clients, including trustees and directors, to present financial reports, budgets, and offer financial guidance.• Attend all required client meetings, Annual General Meetings (AGMs), and special meetings, representing the financial interests of the schemes.• Ensure clients are kept informed of financial performance, budget updates, and significant variances that impact their property portfolios through the monthly communication of the community report.• Collaborate with management to obtain necessary approvals and provide financial oversight for all client accounts.QualificationsFinancial planning and analysis, budgeting, and forecasting skillsExpertise in financial reporting, accounting principles, and complianceProficiency in managing accounts payable, receivable, and payrollStrong analytical and problem-solving skillsExcellent communication and leadership abilitiesAdvanced proficiency in financial management software and toolsBachelor's degree in Finance, Accounting, or a related field; CPA or CMA certification is a plusMust be SAICA registered.Minimum of 5 years of experience in a finance management roleExperience in the property management sector is an advantage