Finance Officer

Duties & Significant Achievements: o  Handle all aspects of the accounts receivable process, including accurate and timely client invoicing, payment processing, preparing of monthly cash flow projections, as well as recording incoming payments and accounts collections (business to business).o  Monitor and record all expenses in line with the approved budget in order to ensure that correct expenditure costs are charged. o  Prepare payment vouchers on time and follow up payment reviews and approvals with the relevant authorized person. o  Monitor and report on the accounts payable aging analysis.o  Prepare receivable reconciliation of debtors against subsidiary accounts in the system.o  Ensure all payments are processed immediately when submitted to department. o  Preparation of monthly accounts reconciliation o  Keep track of all payments and expense invoices and statements o  Prepare reconciliation of significant account balances  o  Prepare monthly expenditure needs for the company for cash flow management.o  Review staff travel advance reconciliations and ensure liquidation of transfer.o  Prepare regular tax declarations (VAT and others) and ensure they are paid on time o  Review general ledger transactions on a monthly basis to ensure completeness, cut off, occurrence and accuracy of recorded transactions o  Ensure transactions are accounted for in accordance company’s policies and IFRS o  Verify all payment documents and ensure arithmetic accuracy and compliance with all relevant policies. Payment documents should have all relevant supporting document attached. (Requisition, bid analysis, invoices, GRN etc.). o  Ensure all payment documents are incompliance with statutory rules e.g. tax and other costs principles of allocable, allowable and reasonableness. o  Ensure timely feedback to staff and vendors on any document or information required to make payment. o  Ensure proper coding combination (Account code, fund, project code etc.) for all payments both on the voucher and in system. o  Timely prepare and submit tax returns to authority.o  Follow up cheque approvals of submitted payments.o  Ensure all payment documents are fully signed by the relevant authorized individuals Verify and follow-up on staff advances; field floats and other receivables and observe appropriate procurement procedures are followed according to the organization's rules and regulations. o  File all finance documents in line with the agreed methodology.o  Ensure all payment supporting documents are filed properly in chronological order with proper label for easy access. o  Ensure all documents entered in finance system are supported and filled.o  Custodian of all finance vouchers and ensure the archive is not accessed without authorization.o  Support in providing financial document that may be required by auditors and any other authorize person. o  Check for accuracy, completeness and coding before transactions are entered into the accounting system. o  Verify that payments to external suppliers, cash grants and other supplier invoices are processed in a timely manner and fully supported by the relevant documents. o  Record supplier invoices as and when they bill the company. o  Enter all paid transactions into the accounting system.o  File all payment vouchers that have been entered into the accounting system by their categories (Cash, Bank and JVs) Review and verify requests, payments, and accountabilities before being submitted for further approval. Maintain a client billing schedule for all receivables, including client fees, loan/investment repayments, and donor billing and management contracts. o  Prepare and submit accurate and on-time invoices and other billing.o  Coordinate with service delivery and fundraising teams to understand program milestones which trigger receivables. o  Participate in any audit processes from donors or management contracts to provide billing documentation or other items as requested. o  Monitor and report on the accounts receivable aging analysis. o  Collect the supplier statement and make the reconciliation every month. o  Follow up on past due accounts. o  Maintain, improve, and implement the internal controls, policies and procedures to ensure efficient and smooth running of operations. o  Ensure proper management of organization assets.o  Ensure compliance with donor requirements.o  Detect and prevent fraud in the organization.o  Preparation of accruals and prepayments on monthly basis.o  Prepare and submit accurate and on time invoices and other billing.o  Perform any other responsibilities assigned by the Finance Officers, Colleagues and Managers.