Finance Officer

Type: Maternity Leave Replacement (3–4 months)Position OverviewWe are looking for a highly organized and detail-oriented Finance, HR & Administrative Officer to temporarily replace our team member during maternity leave. This role combines responsibilities in finance, human resources, and general administration.Key ResponsibilitiesFinance (Daily & Monthly)Check emails every morning and respond to requests for quotations or invoices.Manage petty cash and maintain financial records accurately.Record client payments in QuickBooks (QB) and update internal finance spreadsheets.Create invoices based on approved certificates from clients and send them via email.Process and monitor payment claims and reimbursements (internal & SSC team).Calculate and process monthly operational expenses (e.g., electricity, water/PDAM, internet, electricity token).Ensure all monthly bills are paid before the 10th of each month.Human ResourcesFollow up with shortlisted candidates, prepare employment agreements (SPK), and assist until onboarding.Manage BPJS Kesehatan activation/deactivation for new hires or resigned employees.Prepare exit documents such as employment certificates (surat paklaring).Retrieve attendance reports from HR system, verify lateness, leave, absence, and overtime data.General Affairs (GA)Arrange office needs such as pantry supplies, meeting refreshments, office equipment, and stationery.Coordinate purchasing of office goods/services based on team requests.Administrative & Ad-hoc TasksAssist sales team with e-commerce orders and packaging when needed.Update information on tax applications (Coretax) and review new features/policies.Prepare confidential statements, resignation or termination documents if required.QualificationsEducation : Minimum Diploma/Bachelor’s degree in Accounting, Management, Business Administration, or related fieldsExperience : 1–2 years in Finance/HR/Administration (Fresh graduates with strong learning ability are welcome)Technical Skills : Proficient in Microsoft Excel/Google Sheets; experience with QuickBooks or similar accounting tools is a plusLanguage : Active English (written & spoken) is requiredTraits : Detail-oriented, proactive, good communication, able to multitask, independent yet collaborativeLocation : Must be based in Malang or willing to work onsite in Malang