Administration and Operations Assistant (part-time)

Forward Global is an international risk and reputation management advisory firm delivering tailored solutions for clients worldwide. Our clients include global corporations, trade associations, law firms, private equity and venture capital firms, foreign governments and sovereign wealth funds, international associations and NGOs, and family offices. The firm brings together more than 450+ advisors with backgrounds in international strategy, government relations & public affairs, communications, policy, and digital content creation. Forward Global has offices in Washington, D. C. , Miami, Paris, Brussels, Montreal, London, and Abidjan. We are a B-Corp certified company.

Our 50+ strong Brussels office, dedicated to European public affairs, supports businesses and organisations in navigating the complex institutional environment of the European Union. We operate across a variety of sectors: tech, telecommunications, creative industries, transport, agri-food, chemicals, healthcare, financial services, manufacturing, services, and security/defence. This is a hybrid role, actively involved in running Forward Brussels’ office and assisting with daily operations. Operations and Administration: Help in providing a wide range of support to ensure the smooth operations of Forward Global Brussels, including: Front office: Coordinate reception and welcoming guests, arrange for catering when necessary. Travel arrangements:

Support with booking flights and accommodations, visa applications, transportation and restaurant reservations. Facility management: Manage facility requests and office supplies. Human Resources Employee tracker: Follow days off, sick leave, etc. . Recruitment: Scheduling interviews, managing communication with candidates. Payroll: Prepare employee’s payroll each month. Event Management: Assist the office manager in researching and booking venue(s), catering, transportation, accommodations, AV, display, equipment rental, décor companies, and other services as needed. Manage registration via event registration platforms. Finance: Assist the office manager in preparing monthly invoices, reminders, and ensure supplier payments.

Assist the office manager in updating financial dashboards and reports. Minimum Job Requirements: Education: Bachelor's DegreeExperience in administration or events is a plusGeneral skills in Google WorkstationDiligent problem solver with keen attention to detailExcellent organizational, time-management and interpersonal skillsFluent in English and FrenchTeam worker with a proactive inclination and positive attitudeWhat do we offer ? A part-time 6-months contract, with a strong possibility of evolution to a full-time indefinite contract. Find out more about our activities, our commitments and our teams: https: //forwardglobal. comAs an equal opportunity employer, Forward Global welcomes applications from all qualified candidates.