Freelance Workplace Operations & Experience Coordinator

Are you passionate about creating seamless workplace experiences and supporting colleagues in a dynamic office environment? We're looking for a Freelance Workplace Operations & Experience Coordinator to join our Munich office and contribute to a global team.About the RoleAs a Workplace Operations & Experience Coordinator, you'll ensure the Munich office runs smoothly, from day-to-day operations to events and employee support. This is a 6-month freelance contract, part-time (25 hours/week, typically 9:00-14:00) with occasional flexibility for events.You'll work within a 15-person Workplace Operations & Experience team, collaborating closely with colleagues across the region.Key ResponsibilitiesManage office facilities, maintenance, and organization.Support employee onboarding, offboarding, and internal transfers.Execute logistical elements for meetings, events, and internal initiatives.Oversee health, safety, and emergency response protocols.Manage physical security measures and access controls for employees and visitors.Assist with travel bookings and support self-service travel processes.Procure office amenities and services, liaising with approved suppliers.Collaborate with local building management to resolve issues or implement improvements.Implement and track sustainability initiatives and compliance with regulations.Maintain budget records and support cost optimization initiatives.Must-Have RequirementsFluent in German and English (B2 level minimum).Experience in office or workplace management.Excellent customer service skills and proactive problem-solving ability.Tech-savvy and willing to learn new tools.Hands-on, flexible attitude with strong organizational skills.Nice-to-Have SkillsExperience supporting multicultural teams or global offices.Knowledge of workplace technologies and collaboration tools.What's on OfferFreelance contract (6 months) with a competitive daily rate (€150-165/day).Part-time office-based role in a friendly, collaborative international environment.Opportunity to contribute to a global team and make a tangible impact.Chance to grow your experience in workplace operations and global business services.