Front Office Assistant

Who we are?With offices in Kuwait City, Baku, Dubai, and Istanbul, we are providing services across 32 countries from Hong Kong to the UK. Since 2010, Fineksus has been recognized by the SWIFT Partner Management for its Service Delivery Centre in implementing, integrating, and upgrading services for SWIFT products and solutions. Since 2018, Fineksus has been complied with the Shared Infrastructure Programme required by SWIFT. We take advantage of machine learning and develop new financial crime detection techniques to drive a more efficient and effective way of ensuring AML compliance. We are the smart option for players in the financial industry that want to adapt to ever-increasing demands of compliance within the financial industry.We are seeking an Office Assistant who will be responsible for administrative operations.How will your day be like?• Coordinate and ensure the smooth daily operations of the office.• Manage incoming and outgoing phone calls, emails, cargo, and courier processes, ensuring timely and accurate delivery to relevant departments.• Welcome and assist visitors, ensuring a professional first impression.• Maintain office order, cleanliness, and supply levels; manage stationery and kitchen inventory.• Handle the procurement process for office and kitchen needs, including monthly orders.• Ensure meeting and conference rooms are organized and ready for use.• Monitor and coordinate maintenance of office equipment (printers, copiers, faxes, etc.); contact service providers when needed.• Provide administrative support for internal meetings, trainings, and company events.• Organize domestic and international travel arrangements, including hotel, flight, and visa procedures.• Support accounting and HR departments with documentation and filing when required.• Execute administrative tasks assigned by management accurately and on time.Required Qualifications• Bachelor’s or associate degree from a related field.• Minimum 1 year of experience in a similar administrative or office support role.• Proficiency in MS Office applications (Word, Excel, Outlook).• Professional tone in Turkish; English proficiency is an asset.• Ability to organize domestic and international travel (hotel, flight, visa).• Experience in managing office supplies, vendors, and service coordination.• Knowledge of basic document management and administrative workflows.Supporting Skills• Attention to Detail: Notices details carefully and can manage multiple tasks without getting lost in specifics.• Communication: Expresses ideas clearly, listens actively, and maintains effective written and verbal communication.• Organizational Awareness: Understands company dynamics and acts accordingly.• Result Orientation: Sets clear goals, prioritizes actions, and overcomes challenges to achieve results.• Time Management: Plans tasks efficiently, prioritizes responsibilities, and meets deadlines.• Quality Orientation: Delivers work that meets high standards and strives for continuous improvement.• Applications from İŞKUR-registered candidates with disabilities will be prioritized.What’s in it for you?At Fineksus, we believe that work should enrich your life—not just fill your calendar. That’s why we offer a variety of benefits designed to support your well-being, growth, and happiness:• Subsidized Meals: Enjoy subsidized meals to fuel your workday.• Transportation Fee: We've got you covered, whether it's your daily commute or business travel.• Healthcare Coverage: Your health matters. We provide comprehensive private health insurance plans.• Communication Allowance: Stay connected with a dedicated mobile line.• Recognition Rewards: Performance-based bonuses to acknowledge your contributions.• Gift Card (Corporate): Each year, we provide gift cards to our employees, allowing them to purchase their needs.• Birthday Leave Flexibility: We celebrate with you! Enjoy flexible time off around your birthday to make the most of your special day.• Language Learning Support: Invest in your growth. We offer support for language development through educational tools.• Technical Training: Stay ahead with access to technical training programs designed to enhance your skills and knowledge.• Special Occasion Gifts: Thoughtful surprises await you on special days—because we care about the moments that matter.• Social Events: From happy hours and company picnics to year-end parties and special gatherings—we love creating memorable moments together. These events are our way of staying connected, having fun, and celebrating team spirit.