Front Office Executive

Responsibilities of a Front Office Executive / Receptionist 1. Visitor Management o Welcoming and guiding visitors and clients o Managing visitor records and directing guests appropriately 2. Call Handling o Answering incoming calls professionally o Taking messages and responding to basic inquiries 3. Reception Area Management o Ensuring the front desk and lobby area are clean and well-organized o Managing display materials and brochures 4. Meeting and Conference Coordination o Preparing and arranging meeting rooms before and after meetings o Coordinating refreshments and technical requirements when necessary 5. Administrative Support o Supporting general administrative tasks and documentation 6. Internal Communication o Relaying messages between departments o Distributing internal notices and announcements 7. Access and Security Coordination o Coordinating with security for guest and visitor access 8. Hospitality Management o Offering refreshments to visitors and clients o Coordinating pantry services for meetings and events 9. Attendance Maintenance o Recording employee attendance (manual and digital) o Submitting attendance reports to HR or concerned departments Required Skills & Qualifications: o Bachelor’s degree / Diploma in any field. o 1–3 years of experience in front office, receptionist, or customer service roles. o Excellent verbal and written communication skills. o Proficiency in MS Office (Word, Excel, Outlook). o Pleasant personality, professional grooming, and strong interpersonal skills. o Ability to multitask and manage time efficiently.