General Services Associate

This job is with Johnson & Johnson, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly. At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.comJob FunctionBusiness SupportJob Sub FunctionAdministration & SecretarialJob CategoryProfessionalAll Job Posting Locations:Chiyoda, Tokyo, JapanJob DescriptionJob DescriptionMain ResponsibilitiesSupport wet signature and company stamp coordination.Organize, compile, update employee personnel records and documentation.Support employee personnel file clean-up in the physical archive.Maintain employee records (soft and hard copies in the physical archive).Prepare, manage, and store paperwork and capture e-signatures and wet signatures.Follow up and remind employees to send the signed employment documents back.Coordinate with receptionists and other teams/partners.Support HR administrative tasks based on current needs.Represent J&J in front of local authorities and act on behalf of the (sending or receiving) company if required, in relation to the posting of workers or employment/labor law matters.Support for Japanese-based operations.Who We Are Looking ForEducation in HR is advantageous.Experience in Japan-related HR matters is a plus.Ability to effectively use computer software including Microsoft Outlook, Word, and Excel.Ability to work effectively in a fast-paced, self-directed, team-based environment.Continuous learning mindset - always curious, learns from mistakes, open-minded, willing to learn with others and share knowledge.Great work ethics - reliable, meets deadlines, delivers results, open to receiving feedback.Demonstrates customer orientation and customer service skills.Located within Tokyo and able to perform the role noted above.Acts as a reliable and supportive team member.Positive attitude and flexibility.Fluent in English and Japanese.Required SkillsPreferred Skills:Administrative Support, Business Behavior, Business Writing, Communication, Customer Centricity, Data Capturing, Document Management, Execution Focus, Microsoft Office, Office Administration, Organizational Knowledge, Presentation Development, Process Oriented, Professional Ethics, Teamwork, Travel Planning, Typing