Research, Data and Program Assistant - Caribbean and LATAM region

Job Title: Research, Data and Program Assistant - Caribbean and LATAM regionCompany: Global Event Partners Ltd. Location: Paramaribo office basedSchedule: Full time – Monday to FridayReports to: Programme ManagerSalary: Competitive The company: Headquartered in the UK, Global Event Partners Ltd. is a specialist international event organiser in the oil, gas, new energies, financial and infrastructure sectors. With offices in Egypt and partners all over the world, GEP delivers events of the highest quality that consistently achieve successful results for our clients and partners.

Built on a belief of forging partnerships through events and hosting events in partnership with leading organisations and associations globally we deliver local knowledge and understanding combined with an international audience and a global network and marketing reach. GEP is uniquely positioned with a team of conference and exhibition professionals with more than 80 years of experience organising events and operates a market leading portfolio across emerging markets with a particular focus on the Americas, Africa, and the Middle East.

We have a proven track history of serving governments and bringing business communities together to drive investment and development of energy markets and an ethos of delivering value to the markets we serve. About the job: We are in search of an individual with strong inquisitive, proactive and detail-oriented abilities, responsible for conducting research, managing data and assisting in programme development tasks to ensure the successful execution of events.

The ideal candidate should be highly organised and should have the capacity to work both independently and as part of a team as you will collaborate closely with various departments to gather and analyse information that will contribute to strategic decision-making in the implementation and accomplishment of the company’s goals. As the research, data and program assistant you will report directly into the Programme Manager and will provide support following up, managing and organizing the programme related information. Key responsibilities:

Conduct thorough research on potential sponsors, partners, speakers, and industry trends and topics to support event planning, sales and programme development. Research, refresh and update old excel databases and migrate the information into Salesforce. Work with the programme manager, marketing and sales teams to identify data gaps in the CRM across marketing lists, industry categories, countries, job titles etc. and build out these data gaps. Work with the programme manager and event director to establish a target market document at the start of each event campaign to show where research and data builds are required.

Collaborate with team members from other departments with research on required databases, such as customer insights, data analysis and new business leads. Assist in creating and maintaining databases, spreadsheets, and reports as required. Research and update the competitors’ database for the Americas region and maintain and update a central partners database. Work with the programme manager to help research market and sectors and industry sectors for event and program development and content creation. Work with the program manager to help identify speakers or companies relevant to conference agendas for speaker or sponsor acquisition.

Provide administrative support to the Programme Manager following up with confirmed speakers on the required information for the promotion of their participation and managing and updating the speakers’ spreadsheet. Send and follow up speaker invitations when required. Provide administrative support to the Programme Manager following up with confirmed endorsing and supporting partners on the deliverables agreed from both sides. This includes communication with the marketing team to ask for the required material to share with the partners. Provide administrative support to the Programme Manager uploading and updating new contact information into Salesforce.

Be available during work hours to attend meetings and receive video calls and/or phone calls with company managers, directors, customers, suppliers, and partners. There are opportunities to travel and work on-site at live events, but travel is not an essential part of the role.  Knowledge and skills required: Degree educated. Candidate must be bilingual (Dutch / English) with fluency in both written and spoken communication. Strong proficiency in the use of Microsoft Office products (specially Excel and Word)Ability to handle pressure and meet deadlines. Ability to work independently, autonomously and follow your own initiative.

Strong organisational and time management skills, with the ability to multi-task and prioritise. Capable of working independently and as a team member. Keen attention to detail. Experience in database management and data research. Some prior knowledge of CRM’s particularly salesforce (would be useful but not essential). Willing to adapt and take on additional responsibilities outside of the role. You will have to enjoy working in a fast-paced environment where hard work, determination and resilience is expected. Proven ability to learn new software tools.