Client Service Administrative Assistant

Competition # : 46607Department: Public Service CommissionLocation: HALIFAXType of Employment: TermUnion Status: Exclusion - Non Union - NSPGClosing Date: 04-Aug-25 (Applications are accepted until 11: 59 PM Atlantic Time)About UsThe Public Service Commission (PSC) is a modern client-centric human resources organization within the Nova Scotia Public Service supporting government departments, agencies and employees as they deliver programs and services to Nova Scotians. We are committed to be the change for a more engaged and inclusive public service. Our work culture is one of collaboration, flexibility, partnership and continuous improvement.

The PSC is responsible for determining the human-resource management policies, programs, standards and procedures necessary for the public service; and provides direction, advice and assistance regarding implementation. It is committed to developing a responsive HR system and strives to improve client experience. Some Of Our Exciting Initiatives IncludeSupporting employee well-being, resilience, and engagement;Supporting welcoming and inclusive workplace culturesAdvancing the capacity of the Province of Nova Scotia to meet the current and future needs of Nova Scotians through a diverse workforce with the necessary talents, experience, and skills; and,Developing client-focused, person-centred approaches to HR service delivery.

For more information on the Public Service Commission, please visit the following link: https: //beta. novascotia. ca/government/public-service-commissionAbout Our OpportunityThe client service administrative assistant role is essential to a successfully functioning HR team and as such is responsible for collaboratively running an efficient and seamless office. This is an opportunity for someone who is interested in delivering success through innovative ideas and who gets genuine satisfaction from attending to details that makes the team they support a success. Primary AccountabilitiesYou will provide a wide range of administrative support services to the HR team, including:

Providing general administration and communications supportProviding general correspondence support by preparing supporting paperwork for a variety of human resource transactionsPreparing and actioning monthly reports from SAP in consultation with the Office Services CoordinatorFielding incoming calls and other forms of communication from the public, employees and managers and connecting them with the right personFiling, printing, copying, scanning and mailing documentsCreating and/or improving internal processesCoordinating team activities and unit eventsVerifying invoices for accuracy and processing for paymentCoordinating the procurement of goods and servicesCreating presentations, spreadsheets, and reportsTracking and monitoring various forms of informationOrganizing meetings and taking minutesResearching and summarizing information for the teamDrafting communications for events, new procedures, and other team announcementsQualifications And ExperienceYou are an administrative professional with a one-year post-secondary administrative program and experience in the administrative field or an equivalency, who genuinely enjoys working with people.

You don’t shy away from a challenge, have a keen mind that is ready to learn and grow, and love all things technology. You will have experience performing a wide variety of administrative functions with minimal supervision, a high level of attention to detail and the ability to adapt to demanding and changing priorities and to respond well to meet tight deadlines with a high degree of accuracy. A methodological approach to problem solving is also required.

The ability to handle multiple and competing priorities is very important as are your strong computer skills (including Advanced level of proficiency with Excel, Word, PowerPoint). Leadership competencies required at this level of work are: Intercultural and Diversity Proficiency, Adaptability and Flexibility, Attention to Detail, Client Orientation, Effective Interactive Communication, and Self-Control. We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks. EquivalencyAn equivalent combination of training, education and experience will be considered.

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application. Equivalent experience and training includes, but is not limited to: High school diploma and minimum of 3 years of related work experienceApplicants relying on education and experience equivalencies must demonstrate such equivalencies in their application. BenefitsBased on the employment status, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs.

For information on all our Benefit program offerings, click here: Benefits for government employees. Working ConditionsNormal work week is 35 hours/week, 7 hours/dayMay be required to work overtime on occasionWork is completed in a comfortable office environment, with a fair amount of time spent sitting at a desk and computerMay be required to lift or move large binders, files, boxes, etc. Require high degree of concentration and attention to detailPressure to meet tight deadlines with attention to accuracyAdditional InformationThis employment opportunity is for a Term position.

What We OfferCareer Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your careerEngaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategiesCountless Career PathsPay Grade: EC 03Salary Range: $1,720. 85 - $2,151. 07 Bi-WeeklyEmployment Equity StatementOur goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve.

The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application. Accommodation StatementWe are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act. If you require an accommodation throughout the recruitment process, please contact us at competitions@novascotia.

ca. Current government employees may access this posting through the link below: PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information. Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia. ca.