Grants Coordinator

Plan International is an independent development and humanitarian organisation/charity/non-profit [select as appropriate] that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood, and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.The opportunityThe Grants Coordinator leads the process of project start-up and closure, Funding bundle agreement documents (FADs) development and management; grants management systems, grants records-keeping, donor reporting. She/he also provides Plan International Burkina with information and carries out technical monitoring of grants as required to ensure compliance with donor requirements and Plan’s policies and procedures.The Grants Coordinator will support and assist the Business Development Manager (BDM) and the programme team in identifying and sourcing for funding from multiple sources, coordinate and manage the grant portfolio.Key ResponsibilitiesGrants & Fund ManagementDevelops donor budget based on project budget Sets up Funding bundle agreement documents (FADs)Establishes Electronic Grants records-keepingDevelops a schedule to tracks FADs reporting statusOrganizes, in coordination with Program staff, grant start-up processes including participation in grant start-up workshops, budgets, Project Outline development, etc. as needed. Develops a schedule of Grants reporting dates and data analysis (e.g. trends)Checks consistency of narrative/progress reports, ensures donor reporting templates are used and ensures timely submissionVisits Program Unit and grant projects regularly to monitor grants progress & implementation, and to collect data as needed.Prepares & ensures donor and National Offices (NO) visit objectives are met.Organises quarterly calls with NO on the status of projects.Reports all grants related issues to the Grants and Business Development Manager or any relevant manager.System managementServes as the Subject Matter Expert for the Grants & Funds Management Module of the system.Ensures all approved funding approval documents (FADs) are administered in the system correctly as funding bundles and properly filed.Ensures proper maintenance of all the grants, funds, SPADs and GMFADs in the system. Ensures timely and proper setup of the grant and fund master data including linking the grant or fund to the project.Updates and maintain the grants pipeline in the relevant system.Close the grant in the system once necessary processes have been undertaken and notification received from NO or donor.Work closely with the project finance team to ensure income is reflected on the grants.Undertake any other responsibilities pertaining to system upgrade or enhancement.ComplianceSupport the development of the compliance framework, by maintaining a structured system of policies, procedures and controls that ensures funds are used in accordance with the regulations and conditions set by the donor. Support the PM in setting up the project in line with donor requirements.Ensure that all projects (grants & funds (sponsorship)) comply with established internal policies, procedures, and business processes.Communicate donor requirements and regulations to relevant staff.Work with various teams to ensure adherence to donor compliance.Identify compliance risk in the grants’ portfolio.Training and DevelopmentBuilds the technical capacity of PIIAs and implementing partners in donor compliance and in quality reports writingInduct all new staff on system in the areas of grant and funds module.AcquisitionCoordinates the Go-No Go decision for grants acquisitionsActively participates in proposals development processes in collaboration of Programme and operations Staff.Gathers Data for proposal developmentupdate the grants pipeline and share quarterly reports on the same Additional ResponsibilitiesSupport in the annual planning and budgeting process.Support audit processes.Support final reporting.Ensure the BD SharePoint system is updated on a regular basis, along with all supporting documents and submitted reports to ensure accessibility and sharing of information among all relevant staff. What We’re Looking ForStrong writing and editing skillsAttention to detail and organizational skillsFamiliarity with grant databases and funding platformsKnowledge of budgeting and financial reportingAbility to manage multiple deadlinesFor more information regarding this position, please click to following link :BFA_Grants Coordinator Job DescriptionLocation: Ouagadougou, Burkina FasoType of Role: Local Fixed-term contract (one-year renewable depending on performance and budget availability)Reports to: Business Development ManagerGrade: Level 14. We will be happy to disclose the salary and applicable benefits to applicants as part of this process, however, please kindly note that the salary and employment benefits will be set according to Plan Burkina Faso country office salary scales.Closing Date: 25th October 2025, 12pm GMTAnticipated 1st round test dates: 31th October 2025Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk. A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures. Please note that Plan International will never send unsolicited emails requesting payment from candidates. Female qualified candidates are strongly encouraged