Security Training Administrator

About the Role As Security Training Administrator you will support the training function under HIA Security Compliance & Audit division, in relation to all administrative aspects of regulatory and non-regulatory training requirements established by QCAA Qatar Civil Aviation Authority for Aviation Security (AVSEC) and by HIA Security managementPrepare training material with the Instructors or Line Manager to ensure that the stakeholders have access to the required documentation for delivering the coursesManage classroom bookings using the training plan to facilitate the different venues to the instructorsPrepare classrooms to the instructors to ensure the proper set up, based on the type of course and group activities planned for that trainingPopulate and maintain up-to-date all training related databases from the information provided by the instructors, to comply with the departmental requirementsPrepare reports on training activities using the information provided by the instructors, to help the management be informed of the progress of the training planMaintain training records of all participants, based on the documentation provided by the instructors, in order to comply with Qatar Civil Aviation Authority requirements described in the National Civil Aviation Security Training Program, HIA Security requirements, and external regulators, such as TSA (US-Transportation Security Administration) and DFT (UK Department for Transport)Act as a point of contact for contractors and participants to attend queries and/or last minute changes in the scheduled trainingsHelp contractors interact with the Instructors of Compliance and Audit division, to ensure compliance with all training requirementsFacilitate assessments of regulatory and non-regulatory courses, in conjunction with the Instructors, to ensure that all participants comply with the requirements upon completion of the classroom session, as part of their certification processHandle and resolve issues as they arise, in coordination with the line manager and instructors, to avoid any impact in the scheduled sessionsEnsure that staff and contractors follow establish guidelines and policies, communicated by the division, to comply with all administrative requirementsOversee, file and consolidate evaluation reports, submitted by the instructors, in order to record the feedback from the participantsMonitor the outcome of the assessments for all regulatory Aviation Security courses, in coordination with the instructors and line manager, to identify participants who cannot be deployed in the operationCommunicate to line manager and operations management any case that might require additional follow up of the certification program, to avoid non-compliance with QCAA and HIA Security requirementsPrepare and raise reports about issues with IT assets allocated to complete assessments, to ensure the certification of the security staff can be completed according to the approved planWork as part of a team and support other areas of the operation, including being flexible on hours as and when requiredAnalyze the reports submitted by the contractors related to screeners monthly refreshers, to ensure that information indicates compliance with the departments requirementsAnalyze the training plans submitted by the contractors, with the line manager and the division’s instructors, to confirm appropriate courses, venues and participants are included in those plansSupport AVSEC Instructors to create visual aids for training material, in coordination with the line manager, to be able to conduct familiarization tours in Landside and Airside of all airport facilities whereas requiredSupport AVSEC instructors during audits and inspections, by providing training records, certification of Instructors, Inspectors and screeners, to ensure compliance with the auditor’s requirementsSubmit the necessary emails and reports to ASOC and the contractor, for the management of the access cards to HIA Training facility in airside, to ensure compliance with the relevant SOPPrepare the appropriate lists and letters of the screeners, in coordination with the line manager, to ensure compliance with QCAA requirements for the certification of the staffMaintain control of all storage medium (e.

g. CDs) provided to contractors, to ensure that all Aviation Security information contained in those mediums is protected by the recipientsPerform other department duties related to his/her position as directed by the Head of the Department . Qualifications and Experience :

Bachelor's Degree or Equivalent with Minimum 1 years of job-related experienceHigh School Qualification with Minimum 2 years of job-related experienceCommand of English language and Very good written and verbal communication skillsExcellent computer skills, including Microsoft Word, Excel and PowerPoint Strong interpersonal and team working skillsSelf-starter, having the ability to work independently with minimal instructionsProven ability to work under pressure to defined timescalesProven problem-solving abilitiesExcellent multitasking abilityStrong attention to detailFlexible and adaptable to changeProven ability to work in multicultural environment