Head of Administration and Security - For Friendship - Job ID: 1464511

Friendship is looking for Head of Administration and SecurityJob Description / ResponsibilityRole Summary:The Head of Administration provides strategic and operational leadership for all administrative, operational, and security functions across the Friendship, including Head Office, Rohingya intervention areas, regional & field offices as applicable, and other intervention areas.The role ensures compliance, facility management, HO and field-level security, safety, logistics, asset management and protection, emergency preparedness and risk management, etc. to ensure smooth organizational operations in line with national laws, organizational values, and policies. Key Responsibilities:Develop and implement administrative policies and procedures and ensure periodic review to incorporate the gaps.Develop administrative strategies, guide operational systems and set standard operating procedures for different administrative functions across all the locations.Establish organizational safety and security strategies and set emergency preparedness procedures across all Friendship operational locations.Ensure departmental budget is in line with financial policies and cost-efficiency principles of the organization.Oversee office management, central store, procurement of office supplies, utilities, asset management, transportation management, contracts/services agreements, hospital licenses, statutory documents, proper documentation, and record-keeping systems.Oversee maintenance of office premises and organizational facilities across the locations, and periodic physical verification of assets.Develop and implement organizational security policies and SOPs, conduct risk assessments and threat analysis, ensure emergency preparedness (fire safety, evacuation plans, crisis management), and ensure incident reporting in a timely manner.Ensure timely and efficient administrative and logistical support to all Sectors and CSUs including logistical arrangements for meetings, workshops, organizational events, etc.Ensure field-level security operations, including high-risk and humanitarian contexts, including Safeguarding incidents related security support, such as the Rohingya intervention areas.Ensure regular/continuous risk assessments, identify operational and security risks to prevent losses and damages fire and emergency drills, and delivery of safety and security awareness sessions for staff.Facilitate regular coordination meetings with programs, departments, and senior management to address operational, security and administrative priorities.Ensure all administrative and security activities comply with donor requirements, national/law regulations, and organizational standards/policies.Perform any other duties assigned by the Line Manager in line with the seniority and scope of the position.Employment StatusContractEducational RequirementsMaster of Business Administration (MBA) in Business AdministrationMaster’s degree in Business Administration, Public Administration, Management, Security Management or a related field. Professional certifications in Administration, Operations, or Security Management will be an added advantage.Experience RequirementsAt least 12 year(s)Additional RequirementsRequired Education, Experience, Skills & CompetenciesAt least 12 years of leadership experience in administration, operations, or security management, preferably in NGOs or Multi-sectoral or Government organizations. At least 5 years of senior-level experience in administration and security managementSkills & Competencies:Strong communication, negotiation and stakeholder engagement skills in Bangla and English.Strong organizational, strategic thinking and decision-making abilities.Leadership and team management skills, with experience mentoring multi-disciplinary teams.Excellent planning, problem-solving and operational execution skills.Understanding of Administrative, Finance and Compliance systems in NGO contexts.Expertise in Security Management, Risk Assessment and Emergency Preparedness.Proven track record in managing multi-location operations, including field offices, hospitals, and high-risk areas.Experience supporting programs in health, education, climate adaptation, and community development is desirable.Integrity, resilience, and ability to work in remote, challenging and climate-vulnerable environments.Excellent communications and interaction skill with foreigners.Proficiency in Computer, especially with Microsoft Excel. Commitment to values-driven leadership aligned with Friendship’s mission.Read Before ApplyPlease note that applications via any other method will not be considered.“FRIENDSHIP is committed to safeguarding children, young people, and adults, and employees, Donors, visiting Doctors, visiting Journalists, visitors, beneficiaries including communities where we work and volunteers/interns. We believe every stakeholder and every member of the communities we work with, has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation - regardless of age, race, religion, and gender, status as an individual with a disability or ethnic origin. Therefore, our recruitment policy and procedure fully include background checks and disclosure of criminal records in order to ensure safeguarding. FRIENDSHIP is an equal opportunity employer and will do everything possible to ensure that those who are suitable to work within our values and beliefs are recruited to work for us. Any personal persuasion will result in a disqualification of candidature”.Photograph must be enclosed with the resume.Job LocationAnywhere in Bangladesh