Accounts Payable Coordinator

ABOUT HERSCHEL SUPPLY Welcome to Herschel Supply, where we make quality products for a lifetime of better journeys. Designed with timeless form and intuitive function in Vancouver, Canada, every piece is backed by our signature warranty for wherever you’re going next.  Since 2009, we’ve never stopped taking risks. We’re constantly innovating, growing our community and heading on new journeys. We’ve gotten lost in new cities, made lifelong friends all over the world, road tripped with no GPS, and explored a ton of creative pursuits along the way.  Putting yourself out there isn’t easy.

It means stepping outside of your comfort zone and trying something new. It might be scary at first, but it also leads to the best parts of life. Inspiring others to take that leap is what we live for. Wherever you’re headed, we’re here to help you pack your future with possibilities.  So, come along for the ride, get inspired and Put Yourself Out There.

YOUR NEW ROLEWe’re looking for an Accounts Payable Coordinator who’s as detail-oriented as they are collaborative, someone who thrives in a fast-paced environment and takes pride in getting the details right. Reporting into the AP & AR Manager, you’ll be the go-to person for processing invoices, reconciling payments, and keeping our financial records accurate and organized. You'll work closely alongside a supportive team who believe finance is more than just numbers - it’s about making the business run better every day. This role is based out of our Vancouver HQ, with in-office collaboration Monday to Thursday.

If you thrive in a hands-on, team-oriented environment - we’d love to hear from you!A DAY IN THE LIFEOur workplace is dynamic, supportive and entrepreneurial in spirit, and we pride ourselves in being a collaborative, open-minded and imaginative team. On a day-to-day basis, the AP Coordinator will:

Manage the accounts payable inbox and organize all invoices, statements and other relevant documentation of your assigned vendorsCoordinate with all departments to ensure all invoices are properly approvedCode invoices to GL accounts and input vendor invoices into ERP systemReconcile vendor statements and communicate with vendors and/or internal departments as necessaryValidate approved vendor invoices in accordance with company policies and proceduresPrepare vendor cheques, and coordinate wire and EFT paymentsCreate and maintain vendor recordsProcess weekly expense reports and payments to employeesPerform bi-monthly credit card reconciliations, by working with stakeholders across the company to ensure the accuracy, timeliness and proper documentation of all charges incurredFile accounting documents such as receipt documentation, vendor banking information, vendor credit applications and other corporate documentsSupport other Finance team members with the month-end close and other ad-hoc projectsABOUT YOU1–2 years of experience in accounts payable or similar finance rolesUniversity-level courses in accounting (a plus, not a must)Great communication skills - written and verbalSolid MS Excel skillsExperience with ERP systems (MS Dynamics GP experience is a bonus), multiple entities, and multiple currenciesStrong time management and the ability to meet tight deadlinesComfort working independently and juggling multiple prioritiesFlexibility to adapt in a fast-paced, high-growth environmentYOUR JOURNEY WITH HERSCHEL SUPPLYThe annual salary for this role falls within the range of $50,000 - $60,000 CAD.

This is a hybrid role, based out of our Vancouver HQ 4 days per week - Monday to Thursday. In addition to base salary, here are just a few of the additional perks we offer to our valued team members as part of our comprehensive total compensation package: Health benefitsCompetitive vacation policyTransit subsidyMaternity leave top-up for birthing and non-birthing parentsEmployee assistance programProfessional development subsidyProduct discount and giveawaysFree fruit, snacks & hot and cold beveragesSocial clubs and workshops (run, craft etc.

)Weekly happy hourVarious fun events throughout the yearA dog friendly office DIVERSITY, EQUITY & INCLUSION AT HERSCHEL SUPPLYWe’re committed to creating a workspace that is safe, secure, inclusive and enjoyable for all. Stemming from our core values and initiating dialogue around our programs, we aim to empower everyone to share their individual voices and experiences. It’s with this openness that we are able to expand our view of who we are as individuals, and what we can do in our careers at Herschel.

At Herschel Supply, we are committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion. Our goal is to build an inclusive culture that connects us to our customers and the communities around us while embracing and encouraging diversity in our employees’ age, colour, disability, ethnicity, gender identity or expression, sexual orientation, race, religion and other characteristics that make our employees unique.