Executive Assistant

The Role: Executive AssistantLocation: Bay Area, CAThe CompanyHireBetter’s client is one of the largest and most established public adjusting firms in the U. S. , committed to guiding policyholders through the complexities of insurance claims. The RoleThis role is classified as exempt under the Administrative exemption as defined by California law. The Executive Assistant will act as a strategic partner to the President, exercising independent judgment, discretion, and decision-making in support of executive priorities, external visibility, and critical business relationships.

The ideal candidate thrives in high-autonomy environments and has demonstrated success supporting senior leadership with a focus on strategic impact. ResponsibilitiesStrategic Business Development & Relationship ManagementIdentify, prioritize, and engage key referral partners, industry contacts, and prospective collaborators. Independently design and execute multi-channel outreach campaigns (email, phone, LinkedIn) on behalf of the President. Maintain and optimize the CRM for executive-level contact tracking, follow-ups, and relationship strategy. Executive Marketing & Thought LeadershipLead the management of the President’s public and digital presence, including ghostwriting and publishing thought leadership on LinkedIn. Oversee coordination of media opportunities, press recognition, article placement, and award nominations.

Strategically support the company’s visibility at conferences, trade shows, and speaking engagements. Executive Operations & Priority ManagementFully own the President’s calendar, meetings, priorities, and travel with the ability to anticipate conflicts and proactively resolve scheduling issues. Independently draft and manage high-level executive correspondence and external communications. Ensure deadlines, deliverables, and long-term initiatives stay on track with minimal supervision. CRM & Continuing Education OversightManage CRM workflows (FileMaker or similar), ensuring data quality, segmentation, and follow-up scheduling for relationship development. Administer Continuing Education (CE) program logistics including registration, compliance, and certification tracking for professional development initiatives.

QualificationsMinimum 5 years in a senior Executive Assistant or Chief of Staff-type role directly supporting a C-level executive. Demonstrated ability to operate with a high degree of autonomy, confidentiality, and sound judgment. Proven experience in business development, CRM management, and/or marketing support. Exceptional written, verbal, and interpersonal communication skills. Strong organizational agility and ability to prioritize across multiple high-stakes projects. High proficiency with modern business tools and an interest in leveraging AI and automation to enhance effectiveness. To ApplyInterested candidates should apply through the HireBetter website at jobs. hirebetter. com.

Qualified applicants will be responded to as quickly as possible. Please note: Applicants for employment in the U. S. must possess work authorization that does not require sponsorship for a visa now or in the future.