Project Administration Experienced Professional

Main Accountabilities Project Administrative supportPerforms project administration activities and takes responsibility for coordinating specific project documentation and deliverables. Interacts with customers to track project document submittals and approvals, coordinates with suppliers for project material deliveries and goods receipt. Monitors, controls, and releases requests for invoicing, based on instructions from the Project Manager. DocumentationCollects, compiles and issues project submittals to customers, tracks document approvals from customer and records document flow according to schedule. Supply chain support, and goods receipt managementAssists Project Manager to liaise with supply chain on the latest project status and delivery schedule.

Collaborates with Supply Chain function to ensure correct supplier services and equipment availability to support execution. Manages receipt of goods, records quality and quantity, updates project manager on goods received. Handles various warehousing operations including packing and storage, replenishment, loading and dispatching in a safe, timely and efficient manner. Participates in regular inventory control processes. Occupational Health and SafetyLead, drive and hold itself accountable for the highest standards of health, safety and environment to ensure Zero Harm is achieved. Create a workplace where everyone views health, safety and environment as the most important non-negotiable value of your business.

DimensionsIndividual contributor, no direct reportsSupports project managersChallengesSupporting large and diverse teams spread across different project sitesLiaising with suppliers for delivery and quality assurance of goods receivedAbility to assess, propose and implement improvements for projectsAbility to travel & support project & engineering teams, suppliers and site issues when neededKnowledge & SkillExperience across Electrical Industry & project administration is an advantage. Basic knowledge of quality control processes and documentationsComputer skills across MS Office, MS Teams, Outlook, Sharepoint. English communication ability is a plusBehavioural CompetenciesSafety and Integrity:

Act Responsibly - Integrity, Transparency, SafetyCustomer focus and Quality - Focus ExternallyOwnership and Performance - Prioritize, Act, AchieveCollaboration and Trust - Listen, Value, EngageTeamwork & collaboration - Actively demonstrate open communication, connect across organization to build network. Hitachi Energy is a global technology leader in electrification, powering a sustainable energy future through innovative power grid technologies with digital at the core. Over three billion people depend on our technologies to power their daily lives.

With over a century in pioneering mission-critical technologies like high-voltage, transformers, automation, and power electronics, we are addressing the most urgent energy challenge of our time – balancing soaring electricity demand, while decarbonizing the power system. Headquartered in Switzerland, we employ over 50,000 people in 60 countries and generate revenues of around $16 billion USD. We welcome you to apply today.