HR & Admin Associate

What We OfferCompetitive Salary PackagesProfessional Development OpportunitiesEquipment ProvidedPOSITION OVERVIEWThe People Support Associate is responsible for various personnel and administrative duties supporting People teams. This position involves being the company’s custodian for minor expenses and needs. The People Support Associate works closely with the People Specialist and Utility/Messenger Personnel to ensure that workplace conditions are suitable for the employees’ optimal performance.WHAT WILL YOU DO?Office AdministrationEnsures that office equipment is in the best conditionHandles petty cash replenishment, documentation and liquidation of receipts, and reimbursement formsCoordinates with the Building Administrator regarding problems that may arise in the building and reports these immediately to the VP PeopleProcesses purchase orders and procurement of office supplies and equipment with the approval of the VP PeopleProcesses the request of funds and payment of the utility bills of the company (Water, Electricity, and Rent)Updates and maintains inventory of office supplies, pantry supplies, medical supplies, emergency kits, and office equipmentPrepares monthly office administration cost forecastProcesses IDs and employee kits of new employees and coordinates with suppliersServes as the point of contact for work-from-home supportEnsures updated contact information of employees quarterlyAssists the Health and Safety Committee and the Fire Brigade Organization with the administrative support needed from the People DepartmentManages and monitors the routing and filing of all documents coming in and out of the departmentAdditional Duties:Serves as a backup for Maintenance, Liaison, Business Registration, Logistics, and Directorship in the absence of Utility and Messenger PersonnelAccomplishes other tasks as may be assigned by the immediate supervisor/managerWHAT SHOULD YOU HAVE?Bachelor’s Degree or at least 2 years in college in Psychology, Behavioral Science, Human Resource Management or any equivalent degree1–2 years’ experience in a similar roleExperience in Inventory and Supply ManagementExpense TrackingExperience in HR or Admin departmentExperience in Occupational Safety and HealthProficient in Microsoft Office ToolsOrganized and keen into detailsResponsibleResourceful