HR & Admin Support

Position Title: HR and Administrative SupportDepartment: Human Resources / AdministrationPosition OverviewThe HR and Administrative Support is responsible for providing comprehensive assistance in the day-to-day operations of the Human Resources and Administrative functions. This includes supporting HR processes, ensuring smooth administrative operations, and managing shuttle dispatch and assignments to ensure effective employee transportation services.Key ResponsibilitiesHuman Resources SupportAssist in recruitment processes, including job posting, screening applicants, scheduling interviews, and onboarding new employees.Maintain and update employee records in compliance with company policies and labor regulations.Support HR in monitoring attendance, leave applications, and timekeeping matters.Assist in organizing training sessions, employee engagement activities, and performance evaluations.Respond to basic employee inquiries regarding HR policies, benefits, and procedures.Provide administrative support for HR initiatives and projects.Administrative SupportManage general office administration, including filing, correspondence, and document management.Assist in procurement of office supplies and maintain inventory records.Coordinate with vendors, service providers, and other external partners as needed.Organize company events, meetings, and other administrative activities.Ensure compliance with company policies and procedures in administrative processes.Shuttle Dispatch and AssignmentCoordinate daily shuttle services, ensuring timely dispatch of vehicles.Assign shuttle routes based on employee schedules, operational requirements, and efficiency.Communicate shuttle schedules and updates to employees and drivers.Monitor shuttle service performance and resolve any issues or delays promptly.Maintain accurate shuttle records and prepare periodic reports for management review.QualificationsBachelor’s degree in Human Resources Management, Business Administration, or a related field.At least 1–3 years of experience in HR and/or administrative support. Experience in transportation or dispatch coordination is a plus.Strong organizational and time-management skills.Excellent verbal and written communication skills.Proficient in MS Office (Word, Excel, PowerPoint).Ability to handle sensitive information with confidentiality and discretion.Proactive, service-oriented, and collaborative attitude.CompetenciesProfessionalism and Integrity – Upholds confidentiality and ethical standards.Interpersonal Skills – Builds positive relationships and communicates effectively.Adaptability – Flexible in managing multiple tasks and priorities.Problem-Solving – Demonstrates initiative and efficiency in resolving issues.Attention to Detail – Ensures accuracy and quality in all HR, administrative, and dispatch tasks.Epiroc is a global productivity partner for mining and construction customers, and accelerates the transformation toward a sustainable society. With ground-breaking technology, Epiroc develops and provides innovative and safe equipment, such as drill rigs, rock excavation and construction equipment and tools for surface and underground applications. The company also offers world-class service and other aftermarket support as well as solutions for automation, digitalization and electrification. Epiroc is based in Stockholm, Sweden, had revenues of more than SEK 60 billion in 2023, and has around 18 200 passionate employees supporting and collaborating with customers in around 150 countries. Learn more at www.epirocgroup.com.