HR AND ADMIN OFFICER

Job Description/RequirementsJOB TITLE: HR AND ADMIN OFFICERNATURE OF JOB: FULL TIMESALARY: KSHS. 50,000-60,000JOB LOCATION: INDUSTRIAL AREADuties And ResponsibilitiesRecruitment & StaffingCollaborate with department heads to identify staffing needs and create job descriptions. Coordinate advertising of vacancies, screen applications, and schedule interviews. Conduct reference checks and prepare employment contracts. Facilitate onboarding and orientation for new hires. Employee Records & Data ManagementMaintain accurate and up-to-date employee files (physical and digital). Update HRIS or staff databases with changes in employee status (promotions, transfers, terminations). Ensure confidentiality and proper archiving of all HR documents.

Payroll SupportPrepare monthly payroll inputs including attendance, overtime, deductions, and bonuses. Liaise with finance to ensure accurate and timely salary processing. Address payroll-related queries from staff. Attendance and Leave ManagementMonitor daily attendance and manage the biometric/time-tracking systems. Track and manage leave balances, approvals, and absenteeism. Generate attendance reports for departmental analysis. Performance ManagementCoordinate the performance appraisal process, ensuring timely completion and documentation. Support managers in setting KPIs and reviewing performance results. Identify performance gaps and recommend development plans. Employee Relations & WelfareAct as the first point of contact for employee grievances, disciplinary issues, and conflict resolution.

Facilitate staff engagement initiatives and maintain positive workplace culture. Promote compliance with the company’s HR policies and labor laws. Training & DevelopmentIdentify training needs through performance reviews and management input. Organize internal and external training sessions. Keep training records and evaluate effectiveness of programs. Compliance & ReportingEnsure compliance with statutory HR requirements (NSSF, SHIF, PAYE, etc. ). Prepare HR reports, turnover analysis, leave reports, etc. , for senior management. Maintain updated knowledge of employment laws and HR trends.

Key Requirement Skills And QualificationDegree or Diploma in Human Resource Management, Business Administration, or related fieldMinimum of 5 years’ experience in a similar HR and admin role, preferably in a busy industrial or manufacturing environmentIn-depth knowledge of Kenyan labor laws and HR best practicesExcellent interpersonal and communication skillsStrong organizational and time-management abilitiesHigh level of integrity, confidentiality, and professionalismProficient in MS Office Suite and HR software systems