HR/Office Admin

Build, Scale & Operate Leading DTC Brands alongside A-Players Maneuver MarketingOur Vision, Mission & Success are fuelled by our commitment to be a driving force of positive change to the health of everyday consumers, providing conscious, high-quality & innovative supplement products.In just 5 years, we kicked off our own DTC Health & Wellness brand from scratch and scaled it to USD$100M+ in annual sales, serving more than 3,000,000 customers worldwide with an average of 4,000 daily orders across 9 SKUs.These results caught the attention of The Financial Times, as they ranked us among APACs top High-Growth Companies. We have also been awarded 2nd place on the E50 Awards, jointly organised by The Business Times and KPMG in Singapore.This is just the beginning of our journey, and you could be part of the next stage of our growth!Your Next RoleJoin us as an HR & Office Admin at a fast-growing DTC Health & Wellness Singaporean Start-Up. You’ll be the operational heartbeat, owning payroll prep, HR records, and Singapore office, while running a smooth, welcoming environment.You’ll streamline vendors, optimize space, and deliver culture-building events. This role is perfect if you love accuracy, checklists, and optimise systems. You’ll master SG compliance (Payroll/CPF/IRAS/MOM), automate routine work, and level up with modern HRIS and workflow tools. Expect real responsibility, clear KPIs, and plenty of room to grow.What You’ll doHR Admin & Payroll PreparationCompile monthly inputs (OT, allowances, unpaid leave), reconcile variances, and hand off clean files for payroll processingMaintain change logs for joiners/leavers/adjustments with approvals and evidence, meeting monthly cutoffsCoordinate CPF/SDL/SHG readiness with Finance; track exceptions and corrections to zero-out by next cycleGovernment Liaison & Compliance SGPrepare and submit filings via CPF, IRAS (IR8A/AIS), and MOM portals accurately and on timeManage work pass scheduling, medicals, and document requests; maintain a dated evidence archive for auditsRun a compliance calendar; chase stakeholders and close loops before statutory deadlinesEmployee Documentation & RecordsDraft and issue letters (offer, promotion, bonus, confirmation, termination) from templates with proper approvalsUpdate HRIS and personnel files for JML events; enforce naming conventions and version controlPerform periodic file audits; remediate PDPA gaps and document fixesOffice Operations & Vendor ManagementManage cleaners, courier, printing, and maintenance vendors with SLAs; log tickets and escalate building issuesTrack contracts, insurance, and renewals; 3-way check invoices against PO and service deliveryMaintain emergency contacts, access lists, and visitor processes in an organized, auditable repositoryPantry & Inventory ManagementForecast consumption, set reorder points, and buy within budget; adjust SKUs to minimize wasteSource quotes and negotiate simple savings; document preferred supplier listsUphold hygiene standards, expiry checks, and tidy, labeled storageWorkplace Experience & EventsPlan team rituals, townhalls, and external meetups; manage venues, catering, AV, and run-of-showOffer inclusive options (dietary, accessibility, remote-friendly); collect post-event feedbackMaintain reusable checklists and playbooks to reduce prep time each monthFacilities & Space OptimizationMaintain seating plans, asset tags, and loan trackers; support IT with cards and meeting-room devicesPropose layout tweaks to improve flow, focus areas, and meeting capacityConduct basic safety checks (first aid, fire routes); keep incident logs currentWhat You Bring3–5 years in Office/HR Administration with hands-on payroll input prep, HRIS updates, and letter generation at scaleSingapore statutory experience: CPF e-Submission, IRAS (IR8A/AIS), MOM EP Online/processes; on-time, error-free filings historyProven accuracy and ownership: payroll input accuracy, statutory deadlines, event organisation HRIS fluency: PayBoy/BambooHR/HiBob (or similar), Google Workspace, e-signature, basic Excel formulas and data validationVendor and office ops: SLA tracking, PO-to-invoice matching, simple negotiations, and budget stewardship for pantry/eventsPDPA-savvy records management: version control, structured folders, access controls, and quarterly file auditsEvent operations: plan/exe for up to 40 pax; logistics, accessibility, post-event feedback; cycle time reduced month-on-monthBias for systems: builds checklists, templates, and trackers; closes loops and reports status proactively to stakeholders