Human Resources Assistant

Do you want to join an international company that puts people at the heart of everything it does? We’re waiting for you at Extia!Extia is an IT consultancy that, since 2007, has taken a unique approach in its sector by combining well-being and performance at work.Established in Lisbon in 2019, Extia Portugal is part of a fast-growing international group present in over 8 countries across Europe and beyond. We are committed to the development and well-being of our consultants in IT, Digital, and Data. . We work with major players across the Banking, Finance & Insurance, Telecom, Retail, and eCommerce industries.At Extia, it’s “First who, then what” — so let’s do it!First who, You’re organized, proactive, and detail-oriented.You enjoy being at the center of operations and making things run efficiently.You speak fluent Portuguese and EnglishYou’re looking for a people-first company where you can grow and make an impact.Then what, Working closely with our international HR admin teams, you’ll be a key player in ensuring smooth HR processes and a great office experience for our team.You’ll contribute across 3 main areas:1. Personnel AdministrationHandle contracts and administrative documentation for ~100 employees: onboarding, amendments, offboarding, certificates, etc.Liaise with Portuguese entities such as Segurança Social and health insurance providers.Monitor compliance with local labor laws and internal HR policies.Schedule and follow up on occupational health appointments.Support foreign employees with administrative tasks (visas, legal documents, etc.).Be the go-to contact for all administrative and HR-related inquiries.Contribute to administrative processes in other countries (Italy, Spain, etc.), gaining multi-country HR experience.2. Expense & Payroll SupportAssist in preparing monthly payroll variables and verifying social declarations.Process and validate employee expense reports.Ensure data consistency and accuracy in collaboration with our external payroll provider.3. Office ManagementWelcome visitors (candidates, consultants, service providers) warmly — in person or by phone.Handle daily office logistics: mail, deliveries, orders, and general supplies.Oversee office maintenance: furniture, repairs, access badges, and service providers.Manage stock levels and supply purchases to keep the office running smoothly.Internal Event Organisation