Human Resources Coordinator

GENERAL PURPOSE:  The human resources coordinator is responsible for the day-to-day support for the human resources department.  The HR coordinator will provide administrative and coordination support to various human resources functions, respond to employee questions and provide continuous improvement to the department.  This position will also assist with other day-to-day activities including workers’ compensation, leave of absence programs, wellness and safety team activities.  PRIMARY DUTIES AND RESPONSIBILITIES: The following duties are not intended to serve as a comprehensive list of all duties performed by the individual in this classification, only a representative summary of the primary duties and responsibilities.  Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties as assigned.  Office Administration (40% of time) Effectively organizes and maintains personnel, work comp, leave, benefits and other files.  Assists with the development of articles and creation of the monthly Belton Beat and other employee communications. Assists with maintaining and tracking staff education on various topics. Schedule and set up for meetings and training sessions. Assist with a variety of tasks related to hiring and onboarding new employees, completing required paperwork, verifying required processes have been completed, answering basic questions and providing direction to internal and external candidates. Assist with planning and executing human resources led engagement activities. Assists with the coordination, set up and other relevant details of supervisory and Belton Advantage training. Tracks attendance to events and compliance with required education. Answer employee questions, resolve issues and escalate complex question to appropriate HR team member. Scans files and maintains records compliance.  Maintain the City of Belton Swag Store, ensuring its ongoing functionality, marketing, inventory updates, and overall employee experience.  Completes verification of employment requests.  Employment Coordination (20% of time) Processes new employee paperwork, E-Verify, I-9, and other required pre-employment screenings. Coordinates the organization-wide new hire orientation program. Enters new employee information into appropriate systems, as requested.  Benefits Administration (10% of time)  Assists employees with basic benefits questions including assistance during enrollment in the online employee benefit platform.  Assists with compliance with annual compliance requirements including but not limited to ACA reporting, Medicare Part D letters, FSA non-discrimination testing, and retiree communication. Administers the tuition reimbursement program. Assists in the coordination of open enrollment including scheduling and conducting employee meetings, coordination with benefits providers and update of the employee benefits guide.  Verifies enrollment of new employee benefits in payroll system to ensure accurate benefits changes and enrollments in the carrier and employee benefits.  Assists with reconciliation of all benefits deductions and bills each month.  Leave and Work Comp Administration (10% of time) Processes and administers all leave-of-absence requests including FMLA and Paid Family Leave. Communicates with employees according to state and federal guidelines. Coordinates workers’ compensation claims, communication and processes. Assists with the annual reconciliation of the sick leave pool.  Employee Wellness and Safety (5% of time) Assists with wellness initiatives including taking minutes at meetings and coordinating events. Actively participates in the Safety Committee Meetings to assist with risk mitigation and takes meeting minutes.  Employee Engagement (5% of time) Actively participates on the Employee Experience Team and takes meeting minutes.  MINIMUM QUALIFICATIONS: Required knowledge, skills, and abilities:  Ability to provide excellent customer service to employees and the public. Knowledge of HIPAA, FMLA and Workers Compensation. Knowledge of state and federal employment laws. Ability to act with integrity, professionalism, and confidentiality. Excellent written and verbal communication skills. Excellent organizational and time management skills with incredible attention to detail. Proficient with Microsoft Office Suite or similar software.  Education and Experience: Associate’s or bachelor’s degree in HR or related field of study preferred. Experience and/or other training/certification may be substituted for the education.  Two years’ experience in HR and/or benefits administration strongly preferred.   Physical Requirements:  Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at a time.