Human Resources Office Administrator

Role DescriptionThis is an on-site, full-time position based in Dubai for a Human Resources Office Administrator. The role involves handling various HR duties, such as recruitment, employee management, and implementing HR policies. Additional responsibilities include coordinating employee communications, maintaining workplace documentation, addressing HR-related queries, and ensuring company procedures align with local labor laws. The Office Administrator will provide administrative support and contribute to creating a positive and efficient work environment.Human Resources (HR)1. Recruitment & StaffingSource, screen, and shortlist candidates for technical and support roles.Coordinate with Department Heads (Design, Engineering, Projects) for manpower planning.Manage onboarding and induction programs for new employees.2. Employee Relations & EngagementMaintain employee satisfaction and resolve workplace issues.Develop staff engagement initiatives (team-building, recognition, wellness).Ensure transparent communication of company policies and culture.3. Compensation & BenefitsCoordinate payroll with Finance.Administer allowances, annual leave tickets, health insurance, and travel entitlements.Benchmark salaries and ensure compliance with UAE labour law.4. Performance & DevelopmentImplement performance appraisal systems linked to KPIs and project delivery.Identify training needs for architects, engineers, and administrative staff.Manage professional development programs (e.g., BIM, AutoCAD, Project Management, Authority processes).5. Compliance & PoliciesEnsure contracts, visas, and labor requirements comply with UAE regulations.Develop and update HR policies (leave, overtime, promotions, end-of-service benefits).Maintain accurate and secure employee records (digital and hard copy).Administration1. Office ManagementOversee daily office operations, facilities, and supplies.Manage office space, IT coordination, and equipment maintenance.Coordinate with vendors for stationery, software licenses, and office furniture.2. Document Control & RecordsManage incoming/outgoing correspondence, contracts, and authority NOCs.Maintain organized filing systems (physical and digital) in line with ISO/QMS.Support technical teams with authority submissions and approvals.3. Travel & LogisticsArrange travel bookings, visas, and accommodations for staff/site visits.Oversee driver scheduling and company car use.Manage corporate travel partnerships (e.g., airline discounts).4. General AdministrationSupport management with scheduling, reports, and meeting minutes.Coordinate with PRO for government-related documentation (visas, trade licenses, etc.).Manage renewals of company insurance (office, medical, vehicles).5. Front Office & CommunicationHandle reception, calls, and client/visitor hospitality.Circulate internal memos, notices, and office announcements.Assist with branding, corporate events, and presentations.QualificationsStrong expertise in Human Resources and HR ManagementIn-depth knowledge of HR Policies and proceduresExcellent Communication and interpersonal skillsProficiency in providing exceptional Customer ServiceAbility to work collaboratively in a team and handle multifaceted responsibilitiesFamiliarity with UAE labor laws and regulations is highly desirableBachelor's degree in Human Resources, Business Administration, or a related field