I'm looking for a Part-Time Executive Assistant (With Opportunity to Go Full-Time) | Must Know Airtable & GoHighLevel

Are you a highly organised, resourceful, and tech-savvy executive assistant who thrives in a fast-paced, dynamic environment? Do you excel at managing calendars, streamlining operations, and keeping high-level entrepreneurs focused on what matters most? If so, we want to work with you.We are looking for a part-time Executive Assistant (20 hours/week to start, with the potential to move to full-time) to work directly with the founder of a growing marketing and operations agency. This is an exciting opportunity to join early and grow into a leadership position as we build out a full pod system, manage higher-leverage clients, and scale operations.What You’ll Do (Initial Responsibilities):Manage and organise the founder’s weekly scheduleCoordinate internal and client meetings using Google CalendarAssign and reassign appointments across team reps as neededConfirm daily appointments and client bookingsMonitor recurring tasks and ensure repeatable weekly/monthly actions are completedTrack when client updates or Loom reports are dueCreate reminders for the founder to film monthly client Loom updatesMake basic updates to Airtable dashboards (e.g. ad spend, client onboarding status, notes)Stay on top of WhatsApp & Slack messages to track key issues (e.g. unhappy clients, pending tasks)Help delegate tasks to internal team members (social media manager, setters, etc.)Report task progress and completion back to the founderWhat You’ll Eventually Do (As You Grow in the Role):Become a pod leader for a team managing multiple clientsDelegate tasks and track progress across departments (media, copy, outreach)Oversee execution of SOPs and ensure team complianceManage light automations in GoHighLevel or Make (bonus)Take initiative on time management, prioritising the founder’s high-level objectivesSchedule personal life appointments (like a date night!)You’re a Great Fit If You:Are fluent in English (spoken and written)Are extremely organized, structured, and reliableAre proactive and don't wait to be told what to doHave great communication and follow-up skillsKnow how to use Airtable (or are very quick to learn)Are proficient in GoHighLevel (GHL)Are comfortable using Slack, WhatsApp, Stripe, and Google WorkspaceWant to grow with a fast-moving agency and take on more responsibility over timeHours & Availability:Start: Part-time (20 hours/week)Hours: Monday–Friday, 10 AM–2 PM ESTFuture: Expected to transition to full-time (within 1–3 months)Must be available for occasional on-call task delegationTools You'll Use:AirtableGoHighLevel (GHL)Google CalendarWhatsApp & SlackStripe (View-Only Access)Make.com (Nice to have)Loom💰 Pay Rate:Competitive hourly rate between $4-$6 /hour, depending on experience