Indirect Procurement Specialist

JOB SUMMARYTo procure goods and services in accordance with the procurement procedure and objectives of DP World, thereby providing an efficient & effective support to the entire procurement functions.Scope : Regional role - Indirect Procurement (operations & facilities)Project Procurement (for expansion and new sites)1. Facilities & Operations Procurement such asFacility maintenance services (cleaning, pest control, repairs, utilities support)Annual Maintenance Contracts (AMCs) for equipment and facility systemsFacility management services and environmental health & safety requirementsOffice supplies, furniture, fixtures, and consumables2. Warehouse Operational Requirements such asMaterial Handling Equipment (MHE) – forklifts, pallet jacks, storage systemsCooling systems, racking, safety barriers, warehouse infrastructureService providers such as maintenance contractors, waste management, HVAC technicians3. Vendor and Service Contracts such asProcurement and drafting of subcontractor agreementsNegotiation of service contracts for operational needsManaging purchase orders, renewals, and performance of vendorsKEY RESPONSIBILITYTo initiate and supervise procurement upon receipt of web requisitions and select the best suitable vendors to issue enquiries.To prepare a bid analysis to select the best suitable vendors based on price, delivery and specific adherence criteria.Negotiating with the selected vendor for reduction in prices leading to cost saving for the company.Create purchase orders, specifically accounted with agreed terms and conditions, item cost & delivery dates.To maintain, record, and vet new prospective vendor details and use this data to source alternative supplies at the most advantageous terms for DP World in relation to availability, cost and delivery periodsExpedite all that have not met with the original delivery dates and update the end user of any agreed revisions.To ensure and arrange for collection of items for on time delivery.Liaise, negotiate & agree with the vendors for the re-supply of rejected items at no extra cost, therefore saving on any extra expenses that are likely to incur.To interact and liaise with Finance department on vendor enquiries, invoice payments, credit notes, cost revisions and invoice suspensions.QUALIFICATIONS, EXPERIENCE AND SKILLSEducationBachelor’s Degree in Business Administration, Supply Chain Management, Logistics, Commerce, Finance, Industrial Engineering, or Operations Management or other related field.CIPS Level 3–4 or equivalent procurement/supply chain certification is preferred.Technical Skills4+ years of Experience in procurement, sourcing, bid analysis, and purchase order management, Should have previously worked in a large Manufacturing or Logistics organizationProficient in ERP/procurement systems (e.g. Oracle, SAP).Knowledge of vendor qualification, contract terms, and compliance procedures.Commercial & Analytical SkillsStrong negotiation skills to achieve cost savings.Ability to analyse bids, compare pricing, and assess value.Experience expediting deliveries and resolving supplier issues.Stakeholder & Communication SkillsAbility to liaise effectively with vendors and internal teams (finance, operations).Strong documentation, vendor management, and coordination skills.