HR/Recruitment & Administrative Coordinator (AU Based Client)

Job HighlightsCompetitive SalaryNon-taxable AllowanceHMO Coverage after a monthMentoring and development programs for career growth opportunitiesEmployee engagement activities“Family-oriented” cultureFixed Weekends OffHybrid Set Up - Onsite OnboardingRole OverviewThis is a remote administrative role centered on recruitment and staff rostering, with broader administrative and HR support responsibilities. The candidate will be expected to coordinate hiring efforts, manage staff schedules using ShiftCare (training provided), and maintain documentation for service agreements and employee onboarding. This is a hands-on position requiring strong English communication skills, excellent organizational habits, and comfort working across multiple digital tools.

Key ResponsibilitiesRecruitment CoordinationPost job ads, screen resumes, and shortlist candidatesSchedule and coordinate interviewsTrack recruitment progress and onboarding statusRostering (ShiftCare)Create and manage rosters using ShiftCareCoordinate with team leads to ensure proper coverageAdjust schedules based on availability and service requirementsGeneral Administrative SupportHandle phone communication with clients, staff, and external providersPrepare and manage service agreements and client documentationMaintain accurate HR and compliance records, including onboarding formsManage inboxes, calendar invites, and task follow-upsConduct online research and handle general admin follow-throughProvide PA-style support to leadership as neededFollow structured checklists and report on task completionSoftware / Tools UsedShiftCare (rostering and participant management – training provided)Microsoft WordMicrosoft Excel (basic reporting)Google Workspace (Docs, Sheets, Gmail, Calendar)Adobe Acrobat (PDF forms and editing)Required Skills & ExperienceExcellent spoken and written EnglishProfessional and confident phone communicationProven skills in recruitment coordination and rosteringStrong proficiency in Microsoft Word, Google Suite, and Adobe AcrobatAbility to learn new platforms (ShiftCare) quickly and independentlyHigh attention to detail and strong organizational skillsWhat benefits await you by joining Intelassist?Global career advancement and networking opportunities.

Access to both virtual and on-site intensive courses for career and personal development enhancement. Monetary rewards for successful referrals that are hired. Guaranteed weekends off and a total of 20 paid leave days upon regularization. Collaborative work environmentEligibility for Health Maintenance Organization (HMO) coverage starting from the first month of employment, with coverage of up to 100,000 PHP per illness. WHY INTELASSIST?We grow together. We value your effort. We aim to empower you.