Logistics & Order Management Coordinator

Business OverviewCommitment to innovation and a drive to do things differently have seen Greenergy grow from a bedroom start-up to become a world leader in waste-based renewables, and a leading fuel supplier. We endeavor to approach the status quo of an established industry with fresh eyes, and empower our people develop and to deliver change through innovation. Our values underpin every interaction we have, whether with colleagues, customers, suppliers, and the communities in which we operate. It is these values of Respect, Ownership, Care, and Integrity that have delivered our growth as a business and developed strong customer relationships.

Greenergys core business in Ireland is the importation, distribution and sale of fuel and convenience products. These products are sold to a wide range of customer channels, including industrial, commercial, agricultural, domestic, wholesale and forecourt retail. Greenergys acquired Inver Energy 2017 and also Amber Petroleum in 2021. The company has a network of over 115 branded forecourts operating under the Inver and Amber brands and currently operates 18 convenience stores under both a company-owned company-operated model and a company-owned dealer-operated model.

RoleThe Logistics & Order Management Coordinator will play a key role in ensuring efficient and seamless operations across logistics, inventory management, customer support, fuel card administration, data analysis, and compliance. Reporting directly to Stephanie Phelan, this position requires a proactive, detail-oriented individual with excellent organizational and communication skills to support Inver Energy Limiteds operational excellence. Job DescriptionThe key roles and responsibilities involved in this role include: Order And Supply Chain ManagementMonitor and manage the order process, including scheduling and deliveries. Coordinate transportation, inventory management, and distribution. Process customer orders from initiation to delivery, ensuring timely and accurate fulfilment.

Act as the first point of contact for client queries, resolving issues related to orders, scheduling, and compliance. Collaborate with sales, finance, and other departments to streamline operations. Develop and maintain standard operating procedures for order management. Transport CoordinationPlan and coordinate logistics operations, liaising with customers, internal stakeholders, suppliers, and transportation companies. Oversee daily schedules, ensuring timely updates and communication. Monitor quality, delivery times, and transport costs, making recommendations for optimization. Maintain carrier performance and compliance, handling issues as they arise. Negotiate with transport providers to achieve cost-efficient and timely solutions.

Inventory ControlManage stock levels to prevent shortages or overstock, ensuring cost efficiency. Track and report inventory updates and dispatch requirements. Implement systems to enhance inventory tracking and accuracy. Data Analysis And ReportingCompile and analyze data on inventory, transportation, and costs. Generate weekly and monthly reports for the sales team and leadership. Use insights to identify opportunities for improvement and cost savings. Support the development of forecasting tools to predict inventory needs. Fuel Card AdministrationManage and oversee all aspects of fuel card administration, including issuing, tracking, and resolving customer queries.

Ensure fuel card compliance with company policies and provide timely reporting on usage. Collaborate with finance to ensure accurate billing and account reconciliation. Handle onboarding of new clients to the fuel card system and provide user training as neededCompliance And DocumentationMaintain safety and compliance documentation. Ensure adherence to regulatory requirements, safety standards, and industry regulations. Conduct regular audits to verify compliance with internal and external standards. SkillsLogistics Experience Inventory Management Analytical Skills MS Office Packages Communication SkillsBenefitsEAP Cycle To Work Scheme Employee Discount App Company Laptop Employee Fuel card Offering At Employee Rates