Document Controller

About the RoleWe are currently seeking an experienced Document Controller to join a major data centre project in Dublin. This role will play a key part in supporting the senior project team and ensuring the smooth operation of a fast-paced, dynamic site environment. Key ResponsibilitiesEnsure all project documentation is compliant with the established Integrated Management System (IMS) and that the correct protocols are followed for creation, review, and approval. Distribute documentation to all relevant stakeholders in a timely manner, and track the receipt of documentation to maintain clear records of communication.

Maintain up-to-date and organised records of all project-related documents, including drawings, schedules, specifications, contract correspondence, submittals, RFIs, and progress reports. Monitor and manage various project registers and logs such as the document register, RFI register, action log, and issue log, ensuring they are current and accurate. Interpret and summarise data from registers and logs to support project tracking, reporting, and decision-making. Produce and circulate regular status and overdue reports to highlight outstanding documentation, actions, and project-related issues. Oversee the correct storage and version control of documents to ensure easy access and traceability in line with document control procedures.

Liaise with external consultants and contractors to ensure they comply with project-specific document control standards and procedures. Support the implementation and auditing of quality assurance, quality control, and health and safety processes by contributing to internal and external audits as required. RequirementsMinimum of 2 years’ experience in a similar document control role, preferably within the construction industry on large-scale projects. Excellent written and verbal communication skills in English. Strong organisational and interpersonal skills, with a keen attention to detail. Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook. Experience with document management systems or knowledge-sharing platforms (e. g.

, Aconex, SharePoint, Procore) is advantageous. Personal AttributesHighly organised and detail-focusedProactive and self-motivatedCapable of managing multiple priorities in a fast-paced environmentStrong team player with excellent communication skills