Executive Assistant

Want to learn more about this role and Jobot Consulting? Click our Jobot Consulting logo and follow our LinkedIn page!Job detailsThis Jobot Consulting Job is hosted by Merwan ZattamAre you a fit? Easy Apply now by clicking the "Easy Apply" button and sending us your resume. Salary $20 - $30 per hourA Bit About UsWe are a prominent real estate development company in RI, privately owned and operated for over 50 years.

We offer a comprehensive platform of integrated real estate professionals and manage a portfolio of over six million square feet of real estate assets, including Class A retail, office, residential, and hospitality properties. Our vision and growth remain strong and dynamic, and our development project pipeline is valued at 1.

5 billion dollars!Apply to learn more!Why join us?Great pay + benefits!Upward mobility!Excellent work environment/culture!Job DetailsJob Title Executive Assistant to the President/CEOGeneral SummaryThe Executive Assistant to the President/CEO is responsible for providing high-level administrative and operational support to ensure the efficient functioning of the Office of the President. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with the utmost discretion. Key ResponsibilitiesMaintain a high standard of confidentiality in all matters. Draft and manage correspondence for internal staff, management, executive leadership, and trustees.

Manage the President’s calendar, including meetings, deadlines, and key communications; distribute weekly, monthly, and annual schedules as needed. Assist with ensuring compliance with legal and regulatory requirements. Coordinate both professional and personal scheduling for the President/CEO. Provide general administrative support including document creation, spreadsheet management, faxing, and maintenance of filing systems and contract databases. Support internal communication efforts and help organize planning meetings and company events. Screen and direct phone calls; provide requested information or route inquiries appropriately. Prepare and process expense reports on behalf of the President/CEO. Oversee office supply inventory, ordering, and distribution.

Manage office runner schedules and assignments. Oversee and coordinate timesheet submissions for leasing, drafting, engineering, and executive staff. Greet and assist guests in person or over the phone, ensuring a professional and welcoming experience. Perform other administrative duties and special projects as assigned.

QualificationsBachelor’s degree in Business Administration or related field preferred3–5 years of progressive administrative experience supporting a CEO or executive leadership teamProficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)Minimum of 2 years of experience in corporate trust environments (preferred)Strong communication, organizational, and time-management skillsExcellent writing and editing abilitiesProven discretion in handling confidential and sensitive mattersInterested in hearing more? Easy Apply now by clicking the "Easy Apply" button. Jobot is an Equal Opportunity Employer.

We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Sometimes Jobot is required to perform background checks with your authorization.

Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Want to learn more about this role and Jobot Consulting?Click our Jobot Consulting logo and follow our LinkedIn page!