Executive Assistant

Title: Executive AssistantThe Executive Assistant for the Office of the Global Quality Management Head provides effective and proactive administrative support to the Head in managing daily unit operations and ensuring the smooth running of the office. He assists in other areas of Global QM functional and technical projects, programs and activities to enable the entire QM organization to achieve its goals and objectives for its customers.

Key ResponsibilitiesHandling full spectrum of secretarial duties and business support to Vice PresidentAssist in general office administration including travel & hotel arrangementsEnsure all enquiries, complaints, and feedback are attended to promptly, professionally, and followed up until eventual closureSecretariat for management meetings, preparing reports and presentation materials, as well as performing end-to-end event management activitiesWorking closely with the senior management team with a high level of professionalismWith experience in document control/record managementKnowledge of 5SSkills in budgetingComputer skills (PowerPoint presentation, software navigation, video editing)Job QualificationsCandidate must possess at least a Bachelor’s/College Degree in Computer Science/Information Technology, Philosophy, Business Studies/Administration/Management, Secretarial, Commerce, Mass Communications, Humanities/Liberal Arts, or equivalentAt least 2 years of secretarial experience supporting Senior Management, preferably in a consultancy or multinational companyCustomer-focused with excellent command of written and spoken EnglishPleasant personality, with strong interpersonal skills and high emotional intelligence (EQ)Self-motivated, committed, and results-driven with the ability to work under tight deadlinesExcellent organizational and time management skillsResourceful and flexible with high energyAbility to multi-task in a fast-paced environment with minimal supervisionPossess high level of discretion and integrityHigh proficiency in Microsoft Office applicationsStrong ability to lead a group of technical people in meeting corporate objectivesMust have strong problem-solving, analytical, and communication skillsWell-organized, can handle multiple projects, and able to work under pressureMust be willing to work in Ortigas, Pasig (Hybrid Work Setup).

Jollibee Worldwide Pte. Ltd. , the hiring entity, is a wholly owned subsidiary of Jollibee Foods Corporation.