L8721 Assistant Director of Midwifery

Purpose of the PostTo provide day-to-day operational management to the Maternity services, Neonatal, Gynaecology services, Colposcopy and Sexual Assault Unit at Letterkenny University Hospital.Principle Duties And ResponsibilitiesProfessional /ClinicalThe Assistant Director of Midwifery will: Support the principle that the care of patients, and family comes first at all times and approach their work with the flexibility and enthusiasm necessary to make this principle a reality for every patient to the greatest possible degree Maintain throughout the hospital awareness of the primacy of the Patient in relation to all hospital activities. Demonstrate behaviour consistence with the Mission and Values of the group. Place kindness and compassion at the core of daily work. Provide operational support to areas of responsibility to include senior management walkabouts, safety and quality checks and user satisfaction. Carry out audits internally and across the group as required. Performance management systems are part of role and you will be required to participate in the Group’s performance management programme. Evaluate the systems of nursing & midwifery care delivery and recommend changes in midwifery procedures, practices and policies in order to reflect an evidence based practice approach to service delivery. Ensure that modern standards of clinical nursing & midwifery care are in operation and that regular monitoring of Nursing/Midwifery care is undertaken through audit. CorporateThe Assistant Director of Midwifery will: Areas of responsibility will have assigned by the Director of Midwifery as required by service changes and developments. Act as an ambassador for, and lead the staff in achieving the hospital’s mission, vision, values and strategic plan, as envisaged by the HSE. Along with the Director of Midwifery and Senior Midwifery Management colleagues ensure that the day-to-day activities and resources of the hospital are managed and co-ordinated throughout so that a first class user/ patient focused service is delivered. Contribute to the change agenda and initiatives within HSE West and Northwest and work collaboratively with key stakeholders to achieve strategic and operational change. Participate in the hospital & HSE West and Northwest forums and committees as delegated. Be aware of all policies in relation to fire prevention, moving and handling, major emergency, waste management and risk management and implement these. Determine how best to achieve the aims, directions and objectives set by the Director of Midwifery to ensure they are delivered within the timeframe, policies, guidelines and limits set. Liaise and give reports to the Director of Midwifery and Out of Hours Managers/Senior Management as required. The post holder will be requested to participate / lead projects on a hospital/organisational wide basis by the General Manager and Director of Midwifery. Lead in the areas of clinical governance e.g. risk management, quality, complaints, legal issues and health & safety for divisions/units. Participate in Hygiene and Decontamination Audits or any other audits as required by the HSE and fully implement all HIQA guidelines as a part of the multi-disciplinary team. Be responsible in partnership with lead clinicians for identifying areas for development and for preparing business cases for these areas including the rationale for development. ManagerialThe Assistant Director of Midwifery will: Practice an enabling management style with the front-line management team and other contributing professionals. Ensure that critical human and material resources are allocated in an effective way, monitors activity levels and intervenes to align resources and maximise efficiencies. Facilitate Midwife/Nurse Managers and Midwifery/Nursing Specialists in deciding how the workload is to be measured, care delivered and quality monitored. Ensure that all nursing and support services are managed to optimise effectiveness, quality and efficiency. Ensure co-ordination of staff deployment across service units/wards to meet fluctuations in demand. Review and develop roster schedules across the service units/wards to provide for optimal scheduling versus workload requirements and skill mix. Monitor sickness/absence and implement local and national control measures at Department Level. Proactively manage persistent poor staff attendance. Participate in interdisciplinary and inter-service policy planning groups in order to effect optimal clinical and non-clinical service delivery to service units/wards. Participate and collaborate in the development of the directorate service planning process for HSE West & North West Region. Provide reports on matters affecting the implementation and monitoring of the service plans against the targets set. Participate in the overall financial planning of the service including the assessment of priorities in pay and non-pay expenditure. Customise and contribute to the selection of policies, introduction and development of information and other systems for the Midwifery/ Nursing service in HSE West and North West Region. Prepare an annual report on Midwifery and related activities and expenditure in area of responsibility. Develop the concept of collaborative care planning in conjunction with other professionals. Contribute to the development and implementation of a discharge policy and ensure good liaison with the Community Care Services. Participate as a key manager in the overall financial planning for HSE West and North West Region including the assessment of priorities in pay and non-pay expenditure. Work closely with the Director of Midwifery in ensuring expenditure is controlled within budget and identify the potential for efficiency savings through improved practices and innovation. Delegate, as appropriate responsibility for budgetary control and implementation of monthly expenditure audit systems. Personnel ManagementThe Assistant Director of Midwifery will: Ensure that a sufficient number of qualified and experienced staff are available to fill vacancies arising from predictable staff turnover or to deal with periodic peaking of demand. Ensure that policies and procedures facilitate the recruitment, induction and retention of midwifery and support workers personnel. Facilitate and lead in the development and implementation of family friendly initiatives to support midwifery personnel participate actively in the work force. Facilitate in the development of personal development planning for midwifery personnel. Implement procedures for dealing with staff grievances, handling disciplinary matters or negotiating on conditions of employment appropriate to his/her work as set out in personnel policies. Empower line managers in managing all leave entitlements and WTE control. Foster good employee relations and promote good communication among nursing/midwifery staff and their interdisciplinary colleagues. Develop a shared sense of commitment and participation among staff in the management of change, the development of the Nursing Midwifery Services and in responding to the changing health needs of patients. Deal with relevant industrial relations issues relating to Nursing midwifery and allied staff in consultation with the H.R. Dept and to Director of Midwifery where relevant. Participate in the formulation of relevant personnel policies and procedures. Keep the Director of Midwifery appraised of any significant development within his/her area of responsibility and perform such additional duties as may be assigned from time to time by the Director of Midwifery. EducationThe Assistant Director of Midwifery will: Advise and co-operate with the Director of Midwifery and academic bodies etc where necessary. Identify the clinical learning needs of staff relevant to service requirements and individual personal development, thereby ensuring in-service training programmes meet service needs and fulfil the scope of practice for professional development. Provide for the organisation and the overseeing of clinical placements for student nurses/midwives. Taking cognisance of service developments, facilitate and enable nursing personnel undertake relevant education and training programmes in order to discharge the developing roles of the Clinical Midwife Specialists and Advanced Midwife Practitioners. Support and facilitate the education and development requirements of the competency based approach to Midwifery Management thereby ensuring effective midwifery management in the Irish Health and Personal Social Services. Monitor recent midwifery research and new developments. Initiate, facilitate and take part in relevant midwifery research and promote awareness of ongoing and current research into issues affecting patient care in HSE West and North West Region. QualityThe Assistant Director of Midwifery will: Facilitate and support the Quality, Safety and Risk Management process in maternity services and development of a comprehensive Continuous Quality improvement programme that includes the following: The development and maintenance of an Integrated Healthcare Risk Management programme in collaboration with the Risk Advisors for the Directorate, including incident management reviews and preparation of reports. Promotion of a quality, safety and risk management culture. Monitor the implementation of National Standards for Safer Better Maternity Service 2016, the Maternity Strategy 2016 and site preparedness for all HIQA visits. Support and identify suitable Clinical Audit projects within the Directorate and support the implementation of bench marking and Performance Indicators Assist in the identification of suitable patient care groups for Integrated Care Pathways and liaise with the Integrate Care Pathway Co-ordinator Assist in the development and implementation of Quality Improvement Programmes Ensure that opportunities exist for the development of Midwifery/Nursing practice, which reflects current research and best practice, which is patient focused and cost effective Participate and advise on any nursing/midwifery and associated research projects Ensure that effective safety procedures are in place that complies with the Health, Safety and Welfare at Work Act Participate and advise on the ongoing development, implementation and monitoring of hospital policies and procedures Be actively involved in and support continuous quality improvement initiatives including clinical audit and complaints management. Carry out ongoing reviews of Nursing/Midwifery workforce within areas of responsibility to ensure correct grades and skill mix of staff are available to deliver services and resources are effectively and efficiently utilised. Encourage participation and contribution from all grades/disciplines, to promote collaborative working, utilising synergies and sharing of innovative ideas. Professional ResponsibilitiesThe Assistant Director of Midwifery will: Drive, promote and support a Performance measurement and Management culture. In conjunction with the Director of Midwifery will develop a Performance Management system for the Midwifery profession in your area. The identification and development of monthly Key Performance Indicators (KPIs) which are congruent with the Groups strategic and service plan The management and delivery of KPIs per ward/ department as a routine and core business objective. The development of Action Plans to address non-attainment of KPI targets. To develop individual Plan of actions (POAs) with the Director of Midwifery and agree performance targets. PLEASE NOTE THE FOLLOWING GENERAL CONDITIONS Employees must attend fire lectures periodically and must observe fire orders. All accidents within the Department must be reported immediately. Infection Control Policies must be adhered to. In line with the Safety, Health and Welfare at Work Act, 2005 all staff must comply with all safety regulations and audits. In line with the Public Health (Tobacco) (Amendment) Act 2004, smoking within the Hospital Building is not permitted. Hospital uniform code must be adhered to. Provide information that meets the need of Senior Management. Risk Management, Infection Control, Hygiene Services and Health & Safety The management of Risk, Infection Control, Hygiene Services and Health & Safety is the responsibility of everyone and will be achieved within a progressive, honest and open environment. The post holder must be familiar with the necessary education, training and support to enable them to meet this responsibility. The post holder has a duty to familiarise themselves with the relevant Organisational Policies, Procedures & Standards and attend training as appropriate in the following areas:Continuous Quality Improvement InitiativesDocument Control Information Management SystemsRisk Management Strategy and PoliciesHygiene Related Policies, Procedures and StandardsDecontamination Code of PracticeInfection Control PoliciesSafety Statement, Health & Safety Policies and Fire ProcedureData Protection and confidentiality Policies The post holder is responsible for ensuring that they become familiar with the requirements stated within the HSE West/Northwest Group Risk Management Strategy and that you comply with the Hospitals Risk Management Incident/Near miss reporting Policies and Procedures. The post holder is responsible for ensuring that they comply with hygiene services requirements in your area of responsibility. Hygiene Services incorporates environment and facilities, hand hygiene, catering, cleaning, the management of laundry, waste, sharps and equipment. The post holder must foster and support a quality improvement culture through-out their area of responsibility in relation to hygiene services. The post holder has specific responsibility for Quality & Risk Management, Hygiene Services and Health & Safety will be clarified to you in the induction process and by their line manager. The post holder must take reasonable care for their own actions and the effect that these may have upon the safety of others. Employees must cooperate with management, attend Health & Safety related training and not undertake any task for which they have not been authorised and adequately trained. Every employee is required to bring to the attention of a responsible person any perceived shortcoming in our safety arrangements or any defects in work equipment. It is the responsibility of each employee to be aware of and comply with the HSE Health Care Records Management / Integrated Discharge Planning (HCRM / IDP) Code of Practice. All staff are responsible for identifying, assessing and reporting all risks and for contributing to the management and review of all risks. The above Job Specification is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office. Please Note CV’s will not be accepted for this campaign ******Please download and submit your fully completed application form through the Rezoomo website (Using Google Chrome)Completed Applications Forms to be returned by REZOOMO only.Please ensure you read the instructions for the completion of this Application Form and complete all areas, in full. Failure to complete all areas of the Application Form will result in you not being brought forward to the interview stage of the selection process.