Legal Administrator

Kennedys' professional Support team deal with all areas of professional liability and handle claims of all sizes and complexity, including insurers who underwrite some of the world's largest financial institutions, global law firms, the 'Big Four' accounting firms, as well as insurers who underwrite regional, local and smaller institutions and firms.Key ResponsibilitiesSupport all fee-earners in delivering relevant non-billable work and demonstrate quality in a timely way to build strong trust in the Secretarial and fee earning teamsUndertake large printing jobs, brief compilation, drafting letters, systems updatesDeal accurately with electronic filing in line with the department's process for maintaining accurate and up to date information on the matter fileDeal with administrative requirements for all members of the teamAdditional ResponsibilitiesEnsure the confidentiality and security of all practice and client's documentation and/or informationMake effective use of all IT systems including Kase, K2, Smartforms, BigHand, Word, Excel, PowerPoint, Outlook, Chrome River and InterAction. Proofread and reformat documents returned by the document production team and lawyersOccasional scanning of post to the Kase management system using appropriate naming conventions and thereafter distributing to the teamTo scan files where necessary for the purposes of the pre-archive processes (including liaising with fee earners to request bills for outstanding WIP)Undertake electronic file maintenance including splitting of files, creating new files and preparing trial/counsel bundles using appropriate software applications such as Nitro, PDF Docs or Export AssistDownload client files/documents and communication from client portals and save to the case management system using appropriate naming conventionsTo maintain key dates in diariesTo deal with financial transactions using the firm's finance applicationsTo log electronic files out to the costs team, chase for progress updates, input all costs breakdowns on the case management systemPreparation for signature of all correspondence and documentationTo provide cover when secretarial team members are absentRequired ExperienceStrong communications and influencing skills (oral and written).IT literate with a good working knowledge of Word, Excel and Outlook.Collaborative, professional and able to quickly build effective working relationships with people at all levels in the firm.Able to work on own initiative to tight deadlines, coordinate competing activities and manage expectations professionally.Analytical and methodical with attention to detail.Dynamic and possessing a positive attitude to innovation.Enthusiastic with a positive attitude and a desire to learn.Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.