Legal Operations Specialist

Legal Operations Specialist General Information Name: Legal Operations Specialist 2 Location: BaselEmployment Type: Full-timeIndustry: Global Agricultural SolutionsStart: 12/15/2025End: 12/31/2026 Possibility of extension: TBDAbout the RoleOur client, a global leader in agricultural innovation specializing in crop protection products, seeds, and sustainable farming solutions, is seeking a Legal Operations Specialist to join their Legal Services team. This role is pivotal in ensuring smooth back-office operations, supporting senior leaders, and driving process improvements within the Legal Department.Purpose• Provide comprehensive administrative support to senior Legal leaders.• Support day-to-day Legal Operations activities and collaboration with internal stakeholders.• Contribute to the improvement, implementation, and documentation of Legal processes.• Assist with Engagement, Learning, and Communications initiatives.• Build strong relationships across Legal and related functions, aligned with organizational values.Key Accountabilities• Executive Administrative Support• Manage calendars, coordinate meetings, and prepare agendas, minutes, and materials.• Facilitate virtual meetings (Zoom, MS Teams) and handle correspondence.• Organize travel, expenses, and document workflows.Contract & Document Management• Monitor contract workflows and ensure timely execution.• Coordinate signatures (electronic and wet ink) and maintain filing systems.• Support archiving and notarial/legalization tasks.Engagement, Learning & Communications• Organize training sessions, engagement activities, and prepare newsletters and surveys.General Administrative Support• Maintain distribution lists, onboarding processes, and IT/facility queries.• Manage mail, courier shipments, and event logistics.• Draft and proofread business correspondence.• Maintain SharePoint sites, Teams folders, and org charts.Experience & Skills• Several years of administrative experience; legal department or law firm background is a plus.• Strong organizational and time-management skills with attention to detail.• Excellent communication skills and ability to work in multicultural teams.• Proficiency in MS Office, Teams, Zoom, and SharePoint.• High level of discretion and confidentiality.• Service-oriented, proactive, and tech-savvy.Education & Knowledge• Bachelor’s degree in business administration or related field (or equivalent).• Fluent in English; good German skills preferred. Additional languages are an advantage.• Familiarity with legal or corporate processes and contract management tools is a plus.Interested? Apply now to join a dynamic team driving innovation in agriculture and legal operations excellence.